Minutes of April 4, 2007

Chairman Steve Hamilton called the meeting to order at 7:00 p.m. Present, in addition to the chairman, were members Michelle Degree, Dave Jakway, Keith Martin, Ann Sweet and Bob Switzer. Rick Hotchkiss represented the selectmen. Joe Fitzpatrick was absent. Keith Martin filled in for Joe Fitzpatrick. Also present were Ray Barbin, Joe DiBernardo, Peter Gottsche, Alan Jones, Doug Valley, and Jamie Valley.

Minutes of the meeting of March 7. 2007, were approved as distributed.

Election of officers
A motion (Martin/Hotchkiss) to elect Stephen Hamilton as chairman and Ann Sweet as secretary passed without dissent.

Driveway permit for proposed new lot belonging to Peter and Abbie Gottsche
The proposed driveway for lot 22-2 will be located at least 20 feet from the border of the lot adjacent to The Nature Conservancy’s property. The application says the driveway MIGHT support the adjacent Gottsche lot to be created by subdivision. A motion (Hotchkiss/Switzer) to approve the driveway construction application as presented, assuming approval of the proposed subdivision, passed unanimously. The chairman pointed out that the approval of the application would expire within one year, should it not be built.

Resumption of the public hearing on the completeness of the application for site plan approval of Cruiser Parts LLC operations on Route 9. 7:09 p.m.
Doug and Jamie Valley, owners of Cruiser Parts LLC, presented new plat outlines for their proposed expansion. Chairman reviewed the items needing completion or correction at the last session of the hearing.

Letter from DOT commenting on the plans for site plan approval. DOT required only that the land on state property be loamed and seeded.

Chapman Pond is now spelled correctly.

The drawing for the new storage facility is now in place.

A motion (Switzer/Jakway) to approve the application as complete passed unanimously. 7:18 p.m.

Public hearing on the merits of the application for site plan approval of Cruiser Parts LLC operations on Route 9. 7:19 p.m.
Planning Board members raised several concerns which, after discussion, became conditions of approval:

The junk yard, having doubled in size since the time of its approval under Hull ownership, must be pinned at the six corners on the ground and its dimensions and distances from property boundaries be noted on the plat.

The potentially dangerous embankment will be buttressed by the cement wall and foundation of the new storage building.

“No junk materials are to be located such that they are visible from the main traveled way of NH Route 9,” as stipulated in the current license for the junk yard. Planning board members thought trees and bushes would be helpful in screening any unsightly materials from the road.

The current metal pile will be moved and hidden.

The Sullivan fire chief will be asked to assess the need for improvements to the road leading up to and through the junkyard for the passage of emergency vehicles, and the road will be improved to meet the chief’s specifications as described in a letter from the chief to the planning board.

Erosion from this roadway (described above) will be prevented.

The dug well, which currently serves only for washing materials, will be labeled “non-potable” on the plat.

A motion (Jakway/Switzer) to approve the site plan as amended above, as long as the applicants fulfill the conditions spelled out above no later than July 30, passed unanimously. 8:00 p.m.

Hearing on the completeness of the application of Peter and Abbie Gottsche for a three-lot subdivision on Valley Road. 8:02 p.m.
Items noted at the preliminary hearing for a completed application were reviewed and found compliant:

A notarized letter of agency authorizing Joe DiBernardo to be agent for Peter and Abbie Gottsche was presented.

The accuracy of the abutter list was confirmed.

The easement toward and into The Nature Conservancy property now appears on the plat.

The completed driveway application for a cut at least 20’ away from TNC property was presented and approved by the planning board earlier in this meeting.

After another review of the checklist, two items were noted:

The driveway culvert described in the driveway permit application must be drawn on the plat.

The requirement of a separate map showing soils was waived since the soils (including wetlands) are described on the plat.

A motion (Martin/Switzer) to approve the completeness of the application, pending the addition of the culvert to the plat, passed unanimously. 8:23 p.m.

Hearing on the merits of the application of Peter and Abbie Gottsche for a three-lot subdivision on Valley Road. 8:23 p.m.
Peter Gottsche explained the reason for the subdivision: the cost of building a driveway on the steep slope of his frontage on Valley Road was too much for the original plan to build a small seasonal camp on the property near the road. His current intention is to sell one of the two proposed lots in order to pay for the driveway costs. He has stated the possibility, on the driveway permit approved earlier in this meeting, of using that driveway to provide access to both the new lots. Mrs. Sweet expressed appreciation for that possibility, given the steepness of the slope of the other proposed driveway and the consequent dangers of erosion.

A motion (Martin/Switzer) to approve the subdivision as proposed, with the addition of the culvert on the plat, passed unanimously.8:35 p.m.

A boundary walk was scheduled for 9 a.m. on Sunday, May 6, after which the corrected mylar and 4 copies will be signed.

Hearing on amendments to the driveway regulations 8:40 p.m. to 8:42 p.m.

A motion (Jakway/Hotchkiss) to approve the changes as distributed passed unanimously.

Added text is in bold.

ARTICLE II

General Provisions
Prior to the construction or change in use and/or intensity of any driveway, entrance, exit, or approach to any private, town or state road, and prior to obtaining any applicable building permits for the property, the landowner or authorized agent shall secure approval of such proposed construction or change in accordance with these regulations. Any new or modified driveway requiring a driveway permit from the Town of Sullivan, and that enters on to a State highway, must also have a State driveway permit. Two examples of such highways in Sullivan are Centre St. from Rt. 9 to Rt. 10 and the section of Valley Road from Centre St. to Rt. 9. 

ARTICLE IV

Design Standards
14. Driveways intersecting paved town roads must have a paved apron a minimum of 20 feet wide and 14 feet deep. The applicant must submit a check to the Planning Board, made payable to the "Town of Sullivan", to cover the cost of installing the paved apron. The amount of this check will be determined by the Road Agent and will be based on current construction costs. This check will be held in an escrow account and returned to the applicant upon completion of the apron paving. If the apron is not paved within one year of occupancy of the dwelling the Town will use the money held in escrow to pave the driveway apron. 

ARTICLE V
Procedures
Prior to commencing work, the applicant will file an application with the Planning Board on a form provided by that office.
Before the Planning Board acts on the application, the Road Agent and the Planning Board Driveway Committee will inspect the site. The Planning Board shall notify the Conservation Commission of all applications it receives, and if the Conservation Committee deems it necessary, a member of the Conservation Commission will also inspect the site and provide advice. The Planning Board shall be asked to review and approve all applications. The Road Agent will make a final inspection to determine that all work has been satisfactorily completed in conformance with these regulations

Changing the subdivision regulations to require rather than leave to planning board discretion a driveway permit prior to subdivision approval.
A hearing will be posted for the meeting of May 2.

There being no further business, the meeting adjourned at 8:52 p.m.

Respectfully submitted,

Ann Sweet, Secretary