Minutes of December 6, 2006

 Chairman Steve Hamilton called the meeting to order at 6:57 p.m. Present, in addition to the chairman, were members Michelle Degree, Joe Fitzpatrick, Dave Jakway, Keith Martin, Ann Sweet, and Bob Switzer. Rick Hotchkiss represented the selectmen. Two members of the public, Doug Valley and Chris Pratt, were present on business. Also present were Selectman Richard Labadie, David Barrett, Michael Brown, Beth Fernald, Raymond MacLean, Fred Stewart, and Roger Sweet.

Minutes of the meeting of October 4, 2006, were approved as distributed.

Minutes of the meeting of November 1, 2006, were amended to remove the bracketed phrase (e.g., Martin Court, which is plowed by town equipment) and approved as amended without dissent.

Cruiser Parts/Cruiser Creations preliminary review of application for Site Plan Review: Doug Valley
After noting that a mylar of the plat plus 5 copies must be brought to the Site Plan Review hearing, Chairman Hamilton read the list of requirements for completeness of the application. Mr. Valley noted that the plat contained sketches of buildings to be built in future years. Mr Hamilton cautioned that he would have to come back for approval of those when they were to be built. Approval at this time would be for the one building to be constructed within the year.

To complete the application:

1. A locus map must be inserted

2. Abutting properties must have the abutting property lines shown

3. Widths of the driveways must be noted

4. Boundaries of the junk yard must be delineated according to State rules

5. A letter from NHDOT acknowledging compliance with the requirement that “the illegal access will need to be removed, loamed and reseeded.” as stipulated in the Nov. 17, 2006, letter from Rene Fish.

The Board waived the need for a certified survey. Mr. Valley pointed out that all property pins from an earlier survey had been found except for one, which he had drawn on the map.

Mr. Valley said there would be no new lighting. Several members asked about landscaping to reduce the visibility of the business operation from the road. Others expressed concern about management of paint spraying and other hazardous materials. Mr. Valley said Chem Clean takes away his hazardous materials. He promised to bring his EPA # to the hearing and to give the board pertinent information about handling of hazardous materials.

The public hearing was set for January 3, 2007.

Record retention program: Chris Pratt
Mr. Pratt asked the board secretary to review the written procedures for archiving of planning board records in anticipation of filing those records in the newly established town archives in the library beginning in February of 2007.

A motion (Switzer/Fitzpatrick) to recess the meeting so that members of the Board of Adjustment could hear legal advice on an upcoming Board of Adjustment hearing passed without dissent at 7:45 p.m. The planning board meeting resumed at 8:54 p.m.

Member comments
After some discussion, it was decided not to post planning board minutes on the town website until they had been approved to avoid possible communication of misinformation. Mr. Switzer spoke of his keen desire to provide as much useful information as possible on the site and said he would like to have selectmen meeting minutes in a more timely fashion; he also wants to post information he had been alerted to by the fire department.

There being no further business, the meeting adjourned at 9:09 p.m.

Respectfully submitted,

Ann Sweet, Secretary