Minutes of January 2, 2008

 In the absence of Chairman Steve Hamilton, the secretary called the meeting to order at 7:00 p.m. asked Keith Martin to substitute for Chairman Hamilton. Present were members Michelle Degree, Dave Jakway, Keith Martin, Ann Sweet, and Bob Switzer. Absent was Joe Fitzpatrick. Rick Hotchkiss represented the selectmen. Kevin Dean and Travis Royal (of Landmark Surveying) were also present. 

The secretary then asked for a motion to elect a Chairman Pro Tem. A motion to appoint Keith Martin chairman pro tem passed unanimously. 

Minutes of the meeting of December 5, 2007, were accepted as distributed. 

Preliminary review of proposed subdivision of Dean property on Boynton Road
Mr. Dean reported that the Zoning Board of Adjustment had granted his application for a variance regarding the failure of his two proposed lots to meet the CPO requirement to measure 200’ at the building line. Mr. Martin pointed out that a letter from the ZBA granting the variance must be presented in order for the application to be considered complete. After reviewing the checklist of requirements for a subdivision application to be complete, it was found that the following were necessary to complete the application: 

The written ZBA variance approval
State subdivision approval
Indication on the plat of a culvert for the drive on lot 14-004
Explanation of PT and TP in the plat legend 

A motion (Switzer/Hotchkiss) to approve the two driveway permit applications as signed off on by the driveway committee on September 19, 2007, passed unanimously. 

Mr. Dean paid $120 for the notices to abutters and for notice in the Keene Sentinel. The hearing on the proposed subdivision will be held at the next regular meeting of the planning board, February 6, 2008. 

 Public hearing on proposed changes to the Community Planning Ordinance to be voted on at the town election in March (7:44 p.m.)
There being no public present and commenting, after considerable discussion the planning board agreed to present on the ballot for the March election the following proposed changes to the Community Planning Ordinance: 

Article III.A.3. currently reads “Agriculture, animal husbandry, and forestry.” Proposed wording: Agriculture, small scale animal husbandry in accord with the Department of Agriculture’s best management practices.” 

Article IV. L. “Septic and Water Systems. The location of septic and water systems shall comply with existing State and local regulations including setbacks as stated in Article III.C. “ The following additions are proposed for clarification: and in the Wetlands Conservation District Ordinance where it states that “Closer than one hundred (100) feet to any wetland, there shall be no septic tank or leach field constructed on enlarged.” 

1.Waste disposal system design approval: All waste disposal systems (typically septic systems) must receive approval of their design by the Sullivan Board of Selectmen (Selectmen) and the New Hampshire Department of Environmental Services (DES) prior to installation. 

2. Evaluation: The Selectmen will evaluate the design for compliance with the ordinances and regulations of the Town of Sullivan. These ordinances include but are not limited to the Community Planning Ordinance, Wetlands Conservation District Ordinance and the Flood Plain Ordinance. The Selectmen may also provide comments as they see necessary about other features of the design. The application, analysis, comments and approval will be recorded on a form generated by the Selectmen. 

a. Approval: All applications conforming to the ordinances and regulations of the Town of Sullivan will be approved by the Selectmen. The Selectmen will retain a copy of the approval and approved system design drawing, then forward the package to the DES for their evaluation and approval. 

b. Disapproval: For waste disposal systems which represent new construction on a previously undeveloped lot, all designs which do not conform to the ordinances and/or regulations of the Town of Sullivan will be disapproved by the Selectmen and returned to the applicant. The applicant may then either revise the design to conform or apply to the ZBA for a Variance to allow the particular non-conformance. 

c. Waiver of Requirements: For waste disposal systems which represent a repair or a replacement waste disposal system on a previously developed lot (lot with an existing dwelling unit), designs which do not conform to the ordinances and/or regulations of the Town of Sullivan may have certain requirements waived and be approved by the Selectmen and a representative of the Conservation Commission. The waiver of specific requirements and subsequent approval may only be given if the applicant can demonstrate that the physical characteristics of the lot preclude full compliance with the applicable ordinance, and the design represents the most reasonable approach to providing a safe and effective waste disposal system. The Selectmen and Conservation Commission representative will provide a written rationale and description of the waiver. The waiver, approved application and the design package will then be forwarded to the DES for their evaluation and approval. 

Article V.B.5. To the current language “general contours of the land” add and location of any wetlands to clarify plat requirements. 

Article XI. Definitions. To the current list, add Forestry: The science of silviculture as defined in RSA 227:G:2: XI but precluding any commercial wood processing without special exception from the ZBA. 

There being no further discussion, the meeting adjourned at 9:00 p.m.

Respectfully submitted,

Ann Sweet, Secretary