Minutes for March 1, 2017

Minutes of the Meeting of March 1, 2017

The meeting was called to order at 7:01 p.m. by Chairman Leslie Casey.  In addition to the chairman, members Dorothy Miles, Peter Miles, Mark Smith, Ann Sweet and Milton Trimitsis were present.  Laura Lewandowski was absent.  There was no selectmen’s representative.

Welcome to Milton Trimitsis as an alternate.  The selectmen have approved his appointment and he has been sworn in.

A motion (Smith/Dott Miles) to approve the minutes as distributed passed without dissent.

Chairman’s report

·        Anticipating much confusion, Chairman Casey’s home phone number has been left in the office for people raising questions about the ballot questions before the election.

·        The plat (multiple pages) for the cell tower must be signed by the Chairman and Secretary and filed in the Registry of Deeds office.  A surveyor’s stamp must be on every page.

·        The next ten-year plan for State highway projects is being  prepared.  Each town may suggest a project, but it must have a plan with costs estimated, and it is difficult for a small town like Sullivan, lacking staff, to put that all together.  The selectmen have prepared a project for Centre Street.

·        The spring meeting held by OEP for planning board members will be held April 29.  Dott Miles would like to go.  Milton Trimitsis would also, but spring lambing begins then.  The budget will probably support three participants from Sullivan.

·        The SWRPC quarterly meeting held Feb. 28 was attended by the commissioners, Leslie Casey and Ann Sweet.  A film produced locally, with the support of the Monadnock Institute of Nature, Place and Culture at Franklin Pierce University, showed the effects of more frequent and heavier rain storms and talked about the importance of reducing carbon dioxide in the atmosphere to cut down on warming that seems to be producing more frequent and heavier rain storms that produce the heavier flows of water and extreme flooding.  A campaign to enlarge culverts in towns is being promoted.

·        The selectmen and planning board have been invited to attend a FEMA-sponsored Discovery Meeting on March 9 for area towns to talk about their flooding history and hear about FEMA’s flood risk data.

Setting the agenda for the coming year

Chairman Casey has a list of areas for planning board deliberation in the future, including:

·        Regulations for excavation and earth moving:  update the existing rules

·        Joint meeting of the ZBA and planning board to iron out any needed amendments to the CPO

·        Compare Sullivan’s stipulations for wireless communications facilities with those of other towns to see whether Sullivan’s might be more specific

·        Review other sections of the CPO

·        Help new residents be aware of when they need to go to town boards for permits, perhaps by  periodic reminders in the Sullivan newsletter

·        Consider the possibilities for building inspectors

·        Review the fee structure for town permits; who decides who can regulate fees?

Observation:  Someone on Hubbard Road has built a large shed, probably without a permit. No action was recommended.

There being no further business, a motion (Casey/Dott Miles) to adjourn at 8:10 p.m. passed without dissent.

Respectfully submitted,

Ann Sweet, Secretary