Minutes of May 3, 2017

Sullivan Planning Board Minutes
May 3, 2017

The meeting came to order at 7:00 p.m.

Those present:
Board Members:  Leslie Casey, Chair; Laura Lewandowski; Dorothy Miles; Peter Miles; Ann Sweet; Milton Trimitsis

Selectman Representative:  Joseph Lewandowski

Public:  Todd Bergeron; John M. McNichol

A motion to accept the minutes of the April 5, 2017 meeting was made by Chair Casey; motion seconded by member Lewandowski.  The motion passed and the minutes were accepted as written.

An application for a minor boundary line adjustment was received from Todd Bergeron (168 Valley Road) and John McNichol (158 Valley Road).  Copies of the agreement and a site map were distributed to board members.  Chair Casey informed both parties of the procedures required.  A boundary walk time and date will be set at a later time.  The amount of $80 was collected to cover the cost of abutter notifications (3) and placing notification in the Keene Sentinel.  Chair Casey moved to accept the application which was seconded by member P. Miles.  The motion passed without dissent.  After Bergeron and McNichol left, it was discovered that 2 additional notification letters are required.  Chair Casey will contact Mr. Bergeron to collect the addition fee.

Copies of the publication The Planning Board in New Hampshire: A Handbook for Local Officials (November 2016) were handed out to board members courtesy of Chair Casey.  Updated copies of the Community Planning Ordinance (March 2017) were also handed out.

A driveway permit application from Travis Blanchard (47 Centre Street) for paving of the driveway was discussed.  The Driveway Committee did a site review and approved the application.  No changes to the driveway regarding size, location, etc. are to be made.  It was determined that there is no need for an escrow to guarantee paving of an apron on this project.  As Centre Street is a state road, notification and permission from the state must be obtained. 

Chair Casey made a motion to conditionally accept the application pending state approval.  Motion seconded by member Trimitsis.  Motion passed without dissent.

Chair Casey related that notification was given to the Town Clerk and administrators of the discontinuation of the “Cluster Housing Ordinance.”
A copy of a Dredge and Fill application from NHDOT to NHDES was passed around for the board to view.  The application is associated with the state improvements project to Route 9 and Otter Brook Bridge.  The projected schedule lists the 2017 winter season for tree cutting and utility work.  During the 2018 – 2019 season, most of the work will be done which will necessitate a proposed detour.

Chair Casey shared a letter written by Tim Murphy, Executive Director of the Regional Planning Commission, regarding small towns and state road projects priorities for the NHDOT Ten Year Plan.  The Centre Street rehabilitation project nominated this year by Sullivan was mentioned.  She also gave a summary report from a recent training seminar for finance officers, provided to her by the Town Administrator.  Some of the topics discussed were the slow financial growth within the state; low median income levels; an aging state population; aging infra-structure within the state; a reduction in state funding; and a reduction in state population.  The report conclusion was that it is time for long-range planning.

A report was given by Chair Casey and members D. Miles and P. Miles regarding their participation in the OEP Annual Conference held April 29th in Concord.  Some of the seminars attended were Celebrating Your Community’s Historic Resources; Flood Management Plans; Historical Preservation Projects; and NH’s Aging Population.  A discussion ensued as to the merits of a town historic commission.  Casey is looking into having a representative of NHDHR come to talk with the Board about surveying Sullivan’s historic resources for planning purposes.

Member Trimitsis related the results of a recent Trail Committee meeting.  Members have been working on cleaning trails and re-flagging portions of Winch Hill.  The possibility of creating new trails was discussed.
own Clean-Up Day is this Saturday, May 6th.  Participants are to meet at the town hall at 9 a.m.  The clean-up will be followed by a luncheon to be held at 12 noon at the Sullivan Congregational Church.

A motion to adjourn was made by member P. Miles and seconded by member Trimitsis.  The motion passed without dissent.

Meeting adjourned:  8:40 p.m.

Respectfully submitted,
Dorothy M. Miles, Secretary