Minutes of October 3, 2007

Chairman Steve Hamilton called the meeting to order at 7:01 p.m. Present, in addition to the chairman, were members Dave Jakway, Keith Martin, Ann Sweet, and Bob Switzer. Rick Hotchkiss represented the selectmen. Absent were Michelle Degree and Joe Fitzpatrick. Also present were Mark Paquette and Ed Plaisted, Kevin Wheeler, Mark Smith, Mr. and Mrs. David Coffin, Kevin Dean, and Travis Royce of LLS.. 

Minutes of the meeting of September 5, 2007, were accepted as distributed. 

The public hearing on the Wheeler/Smith proposed subdivision, posted for 7 pm., was delayed until the principals appeared at 7:15 p.m. In the interim, the following were briefly discussed: 

Notice of proposed excavation by LaVanture of more than 300,000 square feet to create a gravel pit was reviewed. The LaVantures must go to the ZBA for a special exception and then appear before the planning board for site plan approval. 

A question about the status of the Kinson gravel pit production was not answered. It has been assumed that he has been removing the required annual minimum in monetary value to keep the pit “open” rather than having to rehabilitate the site. 

Update on the Aymer property on Valley Road. The ZBA approved the installation of a new septic system following a letter of enthusiastic approval by DES. 

Two existing house owners will be appealing to the ZBA for variances, one to replace a septic system now flowing into a wetland, another to replace a septic system piped under Route 9. Both have setback issues. 

Public hearing on proposed Wheeler/Smith subdivision on Boynton Road

Hearing on the completeness of the application: 7:20 p.m.
The proposal is for a simple two-lot subdivision. The check list was reviewed. The principals filled out an application on the spot, their surveyor having kept their original. The plat was found to lack the driveway cut on lot 3-16-004. Mr. Coffin, abutter, asked that “land” be added to his name in the places where the right-of-way to his property is located. And the board noted the absence of a soils map, showing soils types, wetlands, and contour lines, which the applicants promised to provide on a separate paper. A motion (Hotchkiss/Jakway) to find the application complete, providing that the required changes (the driveway cut, the addition of “land” to Coffin references, and the map showing soils types, wetlands, and contours) were made at or before the boundary walk passed without dissent. 7:57 p.m. 

Hearing on the merits of the application: 7:57 p.m.
Mrs. Sweet commented that this property bordered on a very precious resource, Chapman Pond, which is pristine and without development. She expressed the hope that the land would be kept that way as a treasure for Sullivan and for the region. Kevin Wheeler assured the planning board that he has no intention of building on his lot (3-16-004). Mr. Coffin interjected that his reason for selling to Mr. Wheeler and Mr. Smith was his appreciation of their good stewardship of the land. There being no further questions or comments, a motion (Jakway/Switzer) to approve the application on its merits passed without dissent. 8:03 p.m. 

A boundary walk was scheduled for 9 a.m. Sunday, October 21. 

Preliminary consultation on a two-lot subdivision on Boynton Road proposed by Kevin and Janice Dean
A review of the checklist with surveyor’s representative, Travis Royce, and Mr. Dean established the following needs: 

Reset septic system to be within required property setbacks 

Show two driveway cuts and their culverts on the plat 

Renumber the lots to read Map 3, lot 14-000 (original Dean property) and Map 3, lots 14-003 and 14-004 for the proposed new lots 

Note perc test results on plat 

Correct lot area for 14-003 in notes on lot areas 

Provide state subdivision approval 

Request the ZBA for a variance from the Community Planning Ordinance requirement that each lot measure 200’ at the building line 

Preliminary consultation on a three-lot subdivision on Gilsum Road proposed by Marc Paquette and Ed Plaisted
A review of the checklist with the applicants and Travis Royce established the following needs: 

Plat must indicate rebars have been set (not “to be set” by time of hearing) 

Septic fields must be within setbacks on each lot 

Correct map numbers (Map 3, lots 4-000, 4-001, and 4-002) must be noted in all appropriate places 

Perc test results must be noted on plat 

State approval for subdivision must be presented 

When concern was expressed about erosion from construction of the shared driveway for all three lots into the surrounding wetlands, Mr. Paquette promised to put silt fences and hay bales up before construction of the shared, three-part driveway. He was asked to write a paragraph to that effect on the application. 

A public hearing was set for November 7. The applicants paid $67 for the notice to the abutters and the ad in the Keene Sentinel. 

After some discussion, it was agreed by the board to make approval conditional on the completing of all three driveways. Question was raised about requiring a bond for that completion and for deed restrictions for each lot governing responsibilities for maintenance of the shared driveway, which will be required to be 20’ wide for the shared length. 

Recognizing that the cost of abutter notification has increased, a motion (Hamilton/Jakway) to increase the charge to $10 per abutter and $50 per Sentinel ad passed without dissent. 

Inspection of Cruiser Parts property to assure compliance with conditions of site plan approval
Mr. Hotchkiss said the selectmen planned to visit the property soon for the required inspection. No junkyard permit has been issued, pending the inspection. 

There being no further business, the meeting adjourned at 9:40 p.m.

Respectfully submitted,

Ann Sweet, Secretary