Minutes of October 3, 2018

Sullivan Planning Board Minutes 3 October 2018

Present:  Leslie Casey (chair), Milton Trimitsis (secretary), Laura Merrifield (ex officio), Ann Sweet, Laura Lewandowski, Dott Miles (arrived at 7:37pm), Peter Miles (arrived at 7:37pm).

Meeting convened at 7:02pm

L Merrifield made a motion to accept the minutes, seconded by A Sweet.  The minutes were approved with a typographical correction.

Voluntary Lot Merger application
L Casey moved to adopt the Voluntary Lot Merger application form as an appendix to the Subdivision Regulations.  A Sweet seconded.  All approved.

Michael MacDonald state driveway permit
L Casey presented a state driveway permit for Michael MacDonald, a representative of RS Audley Construction, that was dated 15 February 2018.   The gravel driveway is related to the state construction project on Rt 9.  The planning board determined that no board action is required, particularly since we realized the receipt of the application 8 months after it was submitted.

Driveway permit application from Highway Department
We received a driveway permit application from the Sullivan Highway Department to provide access for delivery of construction materials.  As Todd Smith, the Road Agent, is the applicant, it could be perceived to constitute a conflict for him to make an independent recommendation on the merits of the application.  The Select Board will discuss this application at their meeting on Monday 8 October 2018.  L Casey will also contact T Smith to ask for more information about the proposed work.  The Board also discussed whether an escrow deposit would be required since the Town is effectively the applicant.

CPO amendments
L Casey reviewed the proposed changes to the Community Planning Ordinance.  After some discussion, it was decided that expansion of the ordinance section on nuisance illumination would be tabled for now.  She will present these proposed changes to the Select Board for their feedback.

L Casey moved to adjourn, seconded by L Merrifield.   All approved.  The meeting adjourned at 9:18pm.

Submitted by Milton Trimitsis, Secretary.