Planning Board Minutes for August 3, 2016

DRAFT

SULLIVAN PLANNING BOARD      
      Minutes of the Meeting of August 3, 2016    

The meeting was called to order at 7:00 p.m. by Chairman Leslie Casey.  In addition to the chairman, members Laura Lewandowski, Dorothy Miles, Peter Miles, Mark Smith and Ann Sweet were present. Laura Merrifield represented the selectmen.  Also present were John Bolles and Edson De Angelis.

A motion (Laura Merrifield/Mark Smith ) to approve the minutes of July 6, 2016, passed  with two amendments (noting the change from “feet” to “yards” and  from “commercial purposes” to “change in use” in the paragraph on excavation) passed  without dissent. 

Bolles driveway application for a cut on South Road
Mr. Bolles had been contacted by Chairman Casey in July about providing more information regarding two applications for driveway permits. Mr. Bolles presented a sketch of his property, stating he wished to have a driveway cut approved for entering his 54.5 acre piece south of his dwelling place (tax map 05 lot 0042). He stated that he was withdrawing the second driveway application. Since there exists a permitted driveway on that piece north of his dwelling, a second would violate the driveway regulations (IV.5).  After much discussion, the consensus was that the existing permitted driveway could revert to an agricultural access, allowing the new driveway cut in anticipation of construction of a house in the indefinite future to be permitted. The application was accepted as complete. The driveway committee (Mark, Randy, and Peter plus a conservation commission rep.) will look at the conditions (sight lines, etc.) at a date to be determined and return to the board with a recommendation. 

DeAngelis driveway permit extended for new house on Apple Hill Road
Mr. DeAngelis apologized for the failure to renew the driveway permit that expired in April.  He asked for an extension until October 31, when the whole driveway will be paved. The funds in escrow ($1500) were determined by the driveway committee members to still be sufficient as security. A motion (Dott Miles/Laura Merrifield) to approve the extension of the DeAngelis driveway permit to October 31 passed without dissent.

Chairman’s review
·    Cell tower company is preparing to come to the planning board for site plan review.
·    The report on the Hazard Mitigation hearing, attended by the chairman, has not been printed yet.  Flooding in the Route 9 area of town where Route 9 passes Otter Brook has been destructive in recent heavy rains.  Still, despite frequent appeals to federal officials, no flood plain map has been published for that area.  Chairman Casey learned from the SWRPC planner at the hearing, Lisa Murphy, that the decision to commission the map rests with the NH Department of Homeland Security. That information will be shared with the Conservation Commission and/or the Road Agent.
·    A possible substitute for the cluster housing ordinance was distributed at the June meeting.  Called Alternative Development, it is modeled on the simple language of the Nelson ordinance and on values expressed in the Sullivan Master Plan.  Chairman Casey will modify the language to specify road frontage and buffer requirements.
·    The excavation ordinance requires updating and clarification.  Chairman Casey passed around a model provided by the Department of Revenue Administration’s Mary Pinkham- Langer, who suggested her willingness to meet with the board to discuss the need for something more than the reference to RSA 155-e in the CPO (Article IV.K).  Chairman Casey will find out if she can come to our next meeting.  Mrs. Merrifield suggested, if Ms. Langer agrees, we start the meeting at 6 p.m.

Basics for the Planning Board
Dott Miles, who had attended the OEP Spring Planning and Zoning Conference, spoke of the helpful brochure outlining planning board basics.  Mrs. Merrifield copied the brochure for each planning board member.

There being no further business, a motion (Laura Merrifield/Mark Smith) to adjourn the meeting at 9:05 p.m. passed without dissent.

Respectfully submitted,

Ann Sweet, Secretary