Planning Board Minutes of Dec. 3, 2014

                                    SULLIVAN PLANNING BOARD      
        Minutes of the Meeting of December 3, 2014

The meeting was called to order at 7:00 p.m. by Chairman Steve Hamilton.  In addition to the chairman, members Lesley Casey, Stacy Glover, Dave Jakway, Laura Lewandowski, Mark Smith, and Ann Sweet were present.  Gary Patnode represented the selectmen. Also present were Henry Brooks, Stephanie and Chris Klein and the Klein children, Roger Sweet, and Bob Switzer.

 A motion (Smith/Lewandowski) to approve the minutes of the meeting of November 5, 2014, passed without dissent.

Henry Brooks proposal to amplify Article III of the Community Planning Ordinance
Mr. Brooks presented wording he would like to insert in the CPO on the ballot for the next town election.  Selectman Patnode pointed out that he did not need planning board approval.  The wording on the town ballot notes approval only of selectmen and budget committee.  Mr.  Brooks will gather the 10 signatures needed for having a petition on the town ballot and present that to the selectmen.

Hearing on the draft of the Master Plan of 2015
Mrs. Sweet asked to be allowed to make a motion to include by reference in the Master Plan the Natural Resources Inventory completed by the Sullivan Conservation Commission in 2010.  A motion (Sweet/Lewandowski)to adopt the Natural Resources Inventory of 2010 by inclusion in the Master Plan passed without dissent.  Chairman Hamilton asked to make an addition to the acknowledgments section of Special Thanks to Mrs. Sweet.  A motion (Glover/Hamilton) to that effect passed despite Mrs. Sweet’s negative vote.  Mrs. Sweet reiterated her dependence on Mr. Switzer for his diligent and patient help with research and technical problems over the past two years.

A motion (Jakway/Lewandowski)to accept the Master Plan 2015 as amended passed without dissent.

Chairman Hamilton thanked Mr. Jakway for filling in as chairman for the November meeting.

Expiration of the Csenge driveway permits
It was noted that both the State and the town driveway permits for Mr. Csenge have expired.  No building permit can be issued by the selectmen until new driveway permits have been issued by State and town.

Selectmen’s report
Mr. Patnode reviewed several issues selectmen have focused on recently:
•    The town’s tax maps have been brought up to date after a lapse of 8 years
•    The first occupancy permit (for a new house on Centre Street) has been issued without any difficulty.
•    The court supported the town’s requirement that a septic system (approved by DES) be completed.  Several junkyard or junky property issues remain, but one court decision has been issued supporting town demands for compliance with regulations.  Selectman Patnode commented that it is unfortunate that the town has to take to court property owners violating the regulations in the Community Planning Ordinance, but the selectmen feel the results will serve as a deterrence to other potential violators.  He was interested that the court will not allow waiver of attorney fees, because the taxpayers have all paid the attorney costs.  No payment will require a lien on the property.  With regard to the accumulating fees for violations as specified in the CPO, the judge will work with the violator to devise a payment system.  He may allow waiver of some of those fees.
•    The very time-consuming budget process has begun.
•    The administrative assistant resigned on November 24.   Municipal Resources, Inc. visited the town offices Monday and will make recommendations about staffing.
•    Snowmobile bridge on Price Road.  The regional snowmobile club constructed a bridge on Price Road that in the estimation of the road agent and other observers may threaten the culvert the town put in and flood the road in the next heavy rain.  DES did not agree to visit, although some on the conservation commission feel it violates the State’s wetland regulations.  Our road agent had to go to great lengths to get DES apaproval to put in this and other culverts, so the current casual response of DES is puzzling.  Members of the select board and the conservation commission will visit the site with the district manager of the Trails Bureau at the site next week.
•    Southwest Region Planning Commission will hold a public hearing on December 16 at 3:30 p.m. in the Commission office at 37 Ashuelot Street in Keene to consider adoption of the draft Regional Plan, expected to be a great help to towns in the region.  The Plan and supporting documents can also be viewed online at

There being no further business, a motion (Jakway/Smith) to adjourn at 8:04 p.m. passed without dissent.

Respectfully submitted,

Ann Sweet, Secretary