Planning Board Minutes for July 1, 2015

Minutes of the Meeting of July 1, 2015

The meeting was called to order at 7:02 p.m. by Chairman Leslie Casey.  In addition to the chairman, members, Laura Lewandowski, Mark Smith, and Ann Sweet were present.  Joe Lewandowski represented the selectmen.  Absent was member Stacy Glover.

 A motion (Lewandowski/Smith) to approve the minutes of the meeting of June 3, 2015, passed without dissent.

Chairman Casey announced the written resignation of Dave Jakway from the planning board effective July 1, 2015.  One of the issues his resignation raises is the composition of the Driveway Committee, now down to two members (Mark Smith and Stacy Glover plus the Road Agent.)

Chairman’s topics

Recruitment of new members
An invitation to planning board membership will be in the July/August newsletter.  Suggestions for membership will be welcome.

SWRPC plans visits to member towns    
When a SWRPC representative comes to meet with the planning board and other town bodies, Chairman Casey suggested that the issue of lack of a flood plain map from the federal government for  the Otter Brook area of town should be discussed.

New town maps
Updated maps of town property lines have been issued and are available for perusal.

Procedures needing review
Record retention program;  Chairman Casey will send out the protocol created in 2008 but not familiar to the planning board
Planning by-laws were last amended in 1991 and need to be reviewed.  They will be on the agenda for the next meeting.  Members were asked to scrutinize the 1991 version and come with suggestions to the August 5 meeting.
Possible need to developing reasons for closing a public meeting.

SWRPC annual meeting attended by new commissioners from Sullivan, Leslie Casey and Ann Sweet as nominated by the planning board and approved by the selectmen
Demographic data on the region presented
Effects of closure of Vermont Yankee Nuclear plant were presented.  (See SWRPC website for Jim Rousmaniere’s articles on loss of charitable support and new efforts of a tri-state committee to work on economic development.)
JB Mack reported on recommendations for transportation projects by the Transportation Advisory Committee of SWRPC.  It did not contain any proposals for Centre Street in Sullivan, now in seriously poor condition.  Chairman Casey contacted JB Mack to point out our serious need for resurfacing of this state road.  He contacted DOT.  She will pursue this problem with SWRPC

UNH Sustainability Center questionnaire
    Chairman Casey asked members to review the questionnaire, preparing for discussion of the group’s answers to the questions so Chairman Casey can send it to the Center.   She asked the board to review the Master for agricultural references to see whether they meet the consensus achieved following the discussion of the questionnaire at the August 5 meeting.

Selectman’s report:  Joe Lewandowski
The June 22 meeting between the selectmen and the school board discussed the school board budget shortfall.  The selectmen have agreed to forward funds to meet an emergency situation, but the subsequent monthly  payments will have to be reduced to compensate.

In regard to a concern from Mr. Lewandowski at the June planning board meeting about guaranteeing performance, Chairman Casey pointed out that on page 6 of the Site Plan Review document, there are outlines that can be followed in other areas that need to provide incentives for applicants for permits, etc. to meet deadlines.

There being no further business, a motion (Lewandowski/Smith) to adjourn at 8:10 passed without dissent.

Respectfully submitted,

Ann Sweet, Secretary