Planning Board Minutes for May 1, 2013

Minutes of the Meeting of May 1 , 2013

The meeting was called to order at 7:00 p.m. by Chairman Steve Hamilton.  In addition to the chairman, members Stacy Glover, Laura Lewandowski, and Ann Sweet, were present..  Absent were Mark Smith, Dave Jakway, and Kevin Wheeler. Gary Patnode represented the selectmen. 

A motion (Patnode/Lewandowski) to approve the minutes of April 3, 2013, passed without dissent.

Confusing language in the Community Planning Ordinance
Chairman Hamilton recapped the discussion with selectmen at the last planning board meeting about the definition of “dwelling unit” in Article XI of the CPO and how it affects Article V.A., which declares when a building permit is required, and Article III.C.8. defining minimum dimensions needed for a “dwelling unit.”  Various rewordings were discussed.  Questions were raised about what minimum size for a dwelling unit should be, and Ms. Glover suggested they might be very small (50 feet square for an apartment).  She will explore the question. Everyone expressed concern about lowering the structure size that requires a building permit, because it might make permitting burdensome for outbuildings (e.g., woodsheds, tool sheds, dog houses). The selectmen have been told that there is no state law requiring a septic system if there is no running water in the house.  There is no law requiring a privy, either.  Septage may legally be disposed of by transporting it outside the town limits (as in a camping trailer).  If so, what should Sullivan’s requirements be?  Since any changes to the CPO must be put on the ballot in March, the board has time to explore these questions.  Mrs Sweet promised to consult with Lisa Murphy at SWRPC.

Master Plan update
• Reports from the chapter Community Services and Public Buildings have not been received from the fire department, emergency management services, health, church, recreation, police, schools, or town hall.
• The Traffic and Transportation chapter was hastily assessed.  It will be read through more carefully at the next meeting.
• Departments will be consulted about their Capital Improvement Programs.  Chairman Hamilton has the CIP for the fire department.

All ordinances and guidelines
Chairman Hamilton handed out the current versions of the CPO, Subdivision Regulations, etc., so all members would be referring to the most recent versions.  He pointed out that the By-laws had been amended some time ago but not typed up in a new version.

• The state planning and zoning conference will be held May 11.  No one from the board is planning to attend.
• The Paju plat will be corrected by the surveyor.
• The road cleanup on April 26 drew in many cheerful volunteers and 170 pounds of trash, many tires, 4 mattresses, and a tv set.
• Winch Hill has a new vista from up behind the monument:  a clear view of Monadnock and the hills of Stoddard.
• Chairman Hamilton once again thanked Ms. Glover for joining the board and Ms. Lewandowski for being secretary pro tem for the April meeting.

Selectmen’s report
• There have been several burglaries in town recently.  Advice from the police will be in the town newsletter due shortly.
• One new building permit has been issued:  Jeremy Kinson on Centre Street.
• The Department of Labor will be conducting one of its regular inspections in town shortly.
• Aaron Collette, the new police officer, has completed an inventory of police department equipment.   Other departments will follow suit.

A motion (Lewandowski/Patnode) to adjourn the meeting passed without dissent at 8:20 p.m.

Respectfully submitted,

Ann Sweet, Secretary