Planning Board Minutes of May 7, 2014

                                    SULLIVAN PLANNING BOARD
               Minutes of the Meeting of May 7, 2014

The meeting was called to order at 7:03 p.m. by Chairman Steve Hamilton.  In addition to the chairman, members Dave Jakway, and Ann Sweet were present.   Absent were Stacy Glover, Laura Lewandowski, Mark Smith, and  Kevin Wheeler.  Laura Merrifield represented the selectmen.  Also present were Wendy Pelletier and Linda Hunt.

A motion (Jakway/Merrifield to approve the minutes of April 2, 2014 as distributed passed without dissent.

Lot Line Adjustment for Property of the Estate of Robert Thayer
Linda Hunt, executrix of the estate of Bob Thayer, and Wendy Pelletier, surveyor, presented a proposal for a lot line adjustment of the Thayer property on Valley Road.  An exact change of square feet between the Thayer property and the Campbell property was shown on the plat, so no money changes hands.  After review was made of the checklist for a minor lot line adjustment, a motion (Merrifield/Jakway) to approve the lot line adjustment as presented on the plat passed without dissent.   Arrangements were made for a site visit to the pins newly set on the property was made for May 8 at 8 a.m.

New selectmen hours and agenda appointments from May through October
The selectmen are requesting that town officers and townspeople ask to be put on the selectmen’s agenda the Thursday before the Monday meeting.  A brief description of the issue should be stated to Jessica Nichols, the new administrative assistant, or written in an email.  The selectmen hope to publish the agenda in advance so other people in the town may learn of a topic they may want to comment on.  

Master Plan update:  Economic Analysis and Land Use chapters
Question was raised about the accuracy of the Net Local Assessed Valuation, Per Capita Value and Tax Rate chart in the Economic Analysis chapter and other assertions, which Mrs. Sweet will check.  In the Land Use chapter, it was suggested that part of the reason, in addition to those given, for such a low tax rate in Stoddard might be much lower road maintenance costs because of the high proportion of state roads in townas well as private roads in a large private development.

There was some discussion of the cost of paying to have the Master Plan update produced professionally, and it was suggested that the planning board might ask Town Meeting for the creation of a capital reserve for the next update (2025).

Selectmen’s report
Mrs Merrifield reported several concerns:
•    Tax maps have not been updated since 2006.  A list of subdivisions since early 2007 is needed from the planning board. 
•    A process for recording subdivisions is needed, and the selectmen will develop one. 
•    Escrow money for covering the cost of driveway aprons sits in a bank account.  It was difficult to sort out to whom the money belongs and what properties have not constructed the required pavements.  Chairman Hamilton will do a field check.  There was some discussion, not resolved, of what to do about long-expired driveway permits requiring aprons. 
•    What should be done about driveway cuts on Centre Street approved by the planning board but without a demand for required escrow money?

There being no further business, a motion (Jakway/Merrifield) to adjourn the meeting passed without dissent at 9:27 p.m.

Respectfully submitted,

Ann Sweet, Secretary