APRIL 14, 2014

of Sullivan, NH Board of Selectmen

Meeting Minutes April 14, 2014 – 6:30 PM

Town Hall

members present: Gary Patnode, Mark Paquette and Laura Merrifield

heads present: Chief Al Henry

staff: Jessica Nichols, Administrative Assistant

Public: Diane
Frechette State of NH DRA

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at
    6:30 PM and made a motion to approve the minutes of the April 7,
    2014, meeting. Mark Paquette seconded the motion and the minutes
    were unanimously approved.

  1. OPEN
    SESSION: None

    HEADS: see below


  1. Diane
    Frechette from the DRA was present to discuss the Pre-Assessment
    Review of the DRA. She discussed in detail what the DRA does in
    checking the work conducted during assessment review. She referred
    to a handout titled Assessment Review. She said the DRA’s
    function is to monitor the work conducted by our assessing agents
    and to ensure the Town is in compliance with the Assessing Standard
    Board regulations.

further explained that building exteriors are examined when checking
building permits. Typically a random sample from the town database
is selected and she will visit each property after sending notice to
the owner. She also explained that the town records on current use
and personal exemptions will be reviewed to ensure necessary
documentation is on file.

Frechette noted that the Town will be provided a list of the
properties to be visited and when she is working (probably in the
summer) in the field.

  1. Fire
    Chief Al Henry presented a purchase order to the Selectmen for a new
    Fire/Emergency vehicle to replace the old Jeep. The old Jeep will
    be scrapped. The fire company will donate the lights and radio
    installation. Ms. Merrifield will research the appropriate work
    flow of the purchase order to expedite the payment and purchase of
    the new truck with the Trustees, as the money comes from Capital
    Reserves. Chief Henry also explained that an air compressor got
    moisture inside and melted a mechanism which completely destroyed
    the compressor. A quote is to be received to update the compressor.

  1. Communication
    from Avitar regarding Fairpoint Abatement status was received as

  1. Communication
    from the DRA with the results of the equalization ratio was
    received. The Tax Year 2013 equalization ratio is 123.8%.

  1. The
    Board reviewed a timber tax warrant for the Randy Smith cut. In
    review of the warrant, Mr. Patnode requested that there be
    clarification on the units of measure of the hemlock cut, whether it
    is tonnage or cords. Ms. Merrifield to follow up with Randy.

  1. A
    request from Mary Hull for new flags for the Town Hall was reviewed.
    Mr. Patnode reviewed the pricing and it was agreed that the
    American and POW flags should be replaced, but to hold off on the
    State of NH flag.

  1. Payroll,
    Vendor Payments, and Purchase Orders were approved.

  1. The
    Board reviewed and approved an Occupancy Permit for new construction
    that results from the Community Planning Ordinance changes recently
    approved at Town Meeting. It was agreed that it will be reviewed
    again at next week’s meeting.

  1. The
    Board discussed filling the Overseer of the Poor position. Mr.
    Patnode will contact a local resident to discuss interest.

  1. The
    Board reviewed the job description for the new Administrative
    Assistant to the Board of Selectmen which had been amended
    previously. Ms. Merrifield to contact Ms. Luebkeman about training.
    The Board welcomes Jessica Nichols as the new Administrative

  1. Communication
    from the Town Attorney regarding a site visit to Patricia
    Alexander’s home was discussed.


  1. OLD

    MOTION: Gary Patnode moved to adjourn the meeting at 9:00 PM

SECOND: Laura Merrifield seconded the motion

APPROVED: Unanimously approved



Assistant to the Board of the Selectmen