April 15, 2013

Town
of Sullivan, N.H. Board of Selectmen
Approved Meeting Minutes
April
15, 2013 – 6:30 PM

Sullivan
Town Hall

Board
members present: Gary Patnode, Laura Merrifield

Department
heads present: Karl Wheeler

Also
present: Aaron Collette, Karen Luebkeman, AA

A.
CALL TO ORDER: Gary Patnode called the meeting to order at 6:30PM

B.
OPEN DISCUSSION:

None

C.
Department Heads:

Police
Chief Wheeler reported that Mr. Jackson stopped by Chief Wheeler’s
residence
on
April 10, 2013 to check to see if the 12 gauge shotgun was inside the
wheel well in
the
2012 police cruiser. It was determined that the shotgun was not in
the cruiser. Mr.
Jackson
told Chief Wheeler that he will locate the shotgun and return it.
The ballistic
vest
was found in the cruiser.

It
was noted by the Selectmen that if Mr. Jackson does not return the
shotgun soon, it
will
be necessary for Chief Wheeler to attempt to retrieve it.

Officer
Collette has acquired most of the clothing necessary for his uniform.
A new ballistic vest will eventually be needed as the one currently
being worn has an upcoming expiration date. Officer Collette will
be applying for a grant that would pay 50% of the vest’s cost
which is $452.00. Officer Collette is in the process of completing
the
necessary
paperwork which will require Chief Wheeler’s signature prior to
submission.

The
return of Mr. Jackson’s service revolver prompted Selectman Gary
Patnode to revisit a conversation held during the budget setting
process regarding the fact that both Mr. Jackson’s and Chief
Wheeler’s service revolvers would soon be out of date and need
replacing.
Mr. Patnode inquired if the outdated revolvers could be used in
trade against
the
new service revolvers. Chief Wheeler replied that Mr. Jackson’s
could, but that his
revolver
was too old to be traded in.

A
new supplier for ammunition has been found offering substantially
lower prices.

A
copy of the 2007 Safety Inspection was given to Chief Wheeler to help
prepare for the
anticipated
safety inspection by the NH Labor Department.

Officer
Collette asked regarding the status of his gas card. The AA has
submitted the
request
but has not heard back regarding its issuance. The AA will inquire
about the
timeframe
for receiving the gas card.

The
Selectmen reminded Chief Wheeler and Officer Collette regarding a
previous request for a current inventory of department equipment.

D.
Selectmen’s Business:

Meeting
minutes from the April 8
th,
2013 meeting were reviewed.

MOTION:
Laura Merrifield moved to accept the minutes as corrected.

SECOND:
Gary Patnode seconded the motion.

APPROVED:
Unanimously approved.

General
business including the approving of payroll and vendor payments,
review of
invoices
and PO’s were addressed.

The
following issues were reviewed/discussed:

The
amended contract from K.A. Stevens&Son was received. Road
Agent

Randy
Smith is currently reviewing the contract.

The
2007 Safety Inspection Report was reviewed by the Selectmen. This
document
has been provided to all department heads for review. The Selectmen
would
like to schedule a meeting with department heads for April 29
th,
2013 to
review
the 2007 Inspection Report for current compliance of these
deficiencies and to prepare for the upcoming inspection. The
Library Trustees will be sent
a
copy of the 2007 Safety Inspection Report and requested to attend the
April 29
th,
2013 meeting.

An
Assessment of Civil Penalties was received from the State of New
Hampshire
Department
of Labor as a result of an March 13, 2013 visit. The Town can
request an informal conference to discuss the proposed penalties.
Laura Merrifield will contact the Department of Labor to request
this informal conference for the purpose of requesting that these
penalties be waived due to
extenuating
circumstances.

The
Selectmen reviewed an email communication from Chris Pratt
regarding concerns with a library door slated to be discussed at a
Trustees meeting on scheduled for April 11
th.
The Selectmen will wait to hear back from the Trustees or Mr.
Pratt on this matter.

   The
Selectmen reviewed correspondence to Mr. Jackson sent by the
administrative assistant again requesting a signed letter of
resignation from the Sullivan Police Department. This
correspondence was sent certified mail.

E.
ADJOURNMENT:

MOTION:
Gary Patnode moved to adjourn the meeting at 8:15

SECOND:
Laura Merrifield seconded the motion.

APPROVED:
Unanimously approved.

Respectfully
Submitted,

Karen
Luebkeman, AA