April 20, 2015

of Sullivan, NH Board of Selectmen

Minutes April 20, 2015

Town Hall

members present: Gary Patnode, Joseph Lewandowski and Laura

heads present: Randy Smith, Road Agent

staff: Laura Lewandowski, Health Officer, Kate Thorndike,
Administrative Assistant

James Henzel, Mykala Henzel

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30
    PM. Laura Merrifield made a motion to approve the minutes of the
    April 13
    regular meeting. Gary Patnode seconded the motion and the minutes
    were unanimously approved.



  1. In
    follow up to last week’s discussion regarding James Henzel’s
    inquiry on the placement of the Apple Hill Chamber Players sign, the
    Road Agent provided an older highway map layout detailing the Town’s
    right of way. He explained the Town’s right to maintain or use
    the right of way. In June 2013 the Town had been approached by John
    Woodbury about the placement of a sign directing travelers to the
    Apple Hill Chamber Players facility. The request was approved. Mr.
    Henzel took notice of the sign in the fall of 2014. He would prefer
    the sign be relocated. The Board noted while there is certainly a
    need to place signs (such as speed limits, road conditions, etc) and
    maintain the rights of way, its decision making process should be
    respectful of property owner rights when considering the placement
    of signs for private purposes. While John Woodbury could not be at
    the meeting he had sent word the sign could easily be relocated.
    Consequently the Board agreed the sign should be moved either to
    Town or State property or land of another (with their agreement).
    The Road Agent will contact Mr. Woodbury.

other business brought forward by the Road Agent, it was noted he met
with Mr. Rick Plankey, who wants to build an addition but was unsure
of where the right of way is located. It was determined Mr. Plankey
will need a variance because the addition would fall within the 50
foot right of way.

driveway application relating to the DeAngelis property on Apple Hill
Road is ready to go to the Planning Board. The application will
require escrow funds which the Planning Board will collect at their
next meeting. Mrs. Merrifield will provide the Road Agent with the
apron cost estimate the property owner had offered at the last
Planning Board meeting.

Road Agent submitted a bill to be sent to the Town of Stoddard for
Bowlder Road maintenance.

noted he would be very much in support of the Board drafting a weight
limit ordinance. The Board will follow up with this on a later date.

NHDOT Road inventory, as it relates to the annual Block Grant,
requires completion. There were no new or discontinued road
improvements so the map will remain unchanged. Some related
documents need updating (names of staff and board members). The
Administrative Assistant will assist in completing the documents and
submitting them to the State.

  1. Health
    Officer Laura Lewandowski was present to discuss a continuing trash
    issue at 90 South Road. It was noted a neighbor had stopped at Town
    Hall on April 15, 2015 to express concern over the accruing trash
    and resulting pest infestation at the property. This concern is in
    addition to the previously received (5/5/14) anonymous complaint.
    Mrs. Lewandowski reviewed her progress as outlined in an April 11,
    2015 communication to the Board. The Board requested Mrs.
    Lewandowski contact the owner to explain the rate of disposal (a
    couple of bags a week) would not result in the desired outcome and
    to set a date certain for the clean up. Kate Thorndike offered to
    provide contact information to Mrs. Lewandoski for Health and Human
    Services and DES. Mrs. Lewandowski to report back at the next

  1. The
    Board approved a Current Use application for property owned by
    Stephen and Cindy Henault; a Veteran credit for the owner of Map 3,
    Lot 105 and an Elderly Exemption (requalification) for the owner of
    Map 3, Lot 36.

  1. The
    Board approved a timber tax warrant for a 2014 cut on land of
    Randall and Sheila Smith. A 2015 Intent to Cut for the same
    property owner was also approved.

  1. Payroll,
    vendor payments and purchase orders were approved.

discussion ensued. Town Hall furnace cleaning scheduled for May 27
between 10 and 2, noting the last service call was in 2011 by Keene
Gas. Eversource/PSNH meter update scheduled for April 24. The board
discussed the Alan Jones junkyard clean up agreement which was
supposed to have been signed and delivered by April 10
Mrs. Merrifield agreed to contact Attorney Gavin on Tuesday for an
update. The Chairman asked if the Town might have any septic plan
records dating back to the sixties. Apparently the State is
searching for the original leach field design for the Sullivan Store.
Known files (property, planning and general) will be checked.

Thorndike asked the Board’s preferred method of communicating items
of interest between meetings. For the time being, and depending on
the urgency, a phone call to the Chair and possible emails (that do
not require a dialogue) would be sufficient.

    MOTION: Gary Patnode moved to adjourn the meeting at 8:10 PM

Merrifield seconded the motion

Unanimously approved


J. Merrifield

Board of Selectmen