April 27, 2015

Town
of Sullivan, NH Board of Selectmen

Meeting
Minutes April 27, 2015

Sullivan
Town Hall


Board
members present: Gary Patnode, Joseph Lewandowski and Laura
Merrifield

Other
staff: Laura Lewandowski, Health Officer, Kate Thorndike,
Administrative Assistant

Public:
None

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30
    PM. Laura Merrifield made a motion to approve the minutes of the
    April 20
    th
    regular meeting. Gary Patnode seconded the motion and the minutes
    were unanimously approved after a couple of minor corrections.

  1. DEPARTMENT
    HEADS: None

  1. SELECTMEN’S
    BUSINESS:

  1. Health
    Officer Laura Lewandowski was present to discuss a continuing trash
    issue at 90 South Road. Mrs. Lewandowski reviewed her progress with
    contacting the State DES as well as DHHS. The Board requested Mrs.
    Lewandowski contact the owner again to explain the rate of disposal
    (a couple of bags a week) would not result in the desired outcome
    and to let her know that she needs to develop a manageable plan to
    clean up the property immediately. The office will generate a
    follow-up letter on behalf of the Board of Selectmen clearly
    outlining the expectations and a deadline date to be delivered by
    the Sheriff. Mrs. Lewandowski will contact Kate Thorndike once she
    has made contact with the homeowner and the letter will follow.

  1. Delbert
    Ouellette came into the Town Office to request a Junkyard permit
    renewal. Selectman Merrifield presented information to the Board
    indicating a lapsed permit since 2013 and recent state violations
    that necessitated further research prior to renewal. As a
    “Non-conforming” use, the permit expires after one year.
    Administrative Assistant Thorndike will contact NH Department of
    Environmental Services to inquire on the status of his state permit,
    to determine whether he is now in compliance and request a copy of
    any active permits be sent to the Town of Sullivan.

  1. Non-Public
    Meeting: RSA91-A:3, II (E) Litigation

VOTE:
Selectman Patnode made a motion to enter (7:10) Non-Public.

Selectman
Merrifield seconded the motion. Motion passed unanimously 3-0.

VOTE:
Selectman Patnode made a motion to exit (7:30) Non-Public.

Selectman
Merrifield seconded the motion. Motion passed unanimously 3-0.

  1. Payroll,
    vendor payments and purchase orders were approved.

General
discussion ensued. Selectman Merrifield updated Selectman
Lewandowski on a driveway escrow request which is higher than what
was estimated by the homeowner’s contractor in preparation for his
attendance at a Planning Board meeting. Administrative Assistant
Thorndike informed the Board that the town had received notice from
Property Liability Trust that this would be the final year they would
be offering this coverage. The office will need to solicit bids on
Property Liability coverage and will attempt to combine coverage with
Unemployment Compensation, Worker’s Compensation and Health
Insurance to receive the most cost effective options. This will be
finalized in preparation for the 2016 budget year.

  1. ADJOURNMENT:
    MOTION: Gary Patnode moved to adjourn the meeting at 8:00 PM

SECOND: Laura
Merrifield seconded the motion

APPROVED:
Unanimously approved

Respectfully
Submitted,

Kate
Thorndike

Administrative
Assistant