April 28, 2014

of Sullivan, NH Board of Selectmen

Meeting Minutes April 28, 2014 – 6:30 PM

Town Hall

members present: Gary Patnode, Mark Paquette and Laura Merrifield

heads present: (none)

staff: Jessica Nichols, Administrative Assistant

Public: Jeremy

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at
    6:30 PM. Laura Merrifield made a motion to approve the minutes of
    the April 21, 2014, meeting. Gary Patnode seconded the motion and
    the minutes were unanimously approved.

  1. OPEN
    SESSION: (none)

    HEADS: see below


  1. Communication
    from a commercial/residential water treatment contractor regarding a
    scheduled service was discussed. The Board approved scheduling
    service for maintenance of the chemical free iron filter downstairs
    in the Town Hall.

  1. The
    Board was informed of the upcoming Budget Committee meeting
    scheduled for April 30, 2014 at 7pm. The purpose of the meeting is
    for the Budget Committee and the School Board to discuss an offer on
    the school building.

  1. The
    Board approved an application for Current Use for the Beede property
    at 24 Jenkins Lane. The approved application must be filed at the
    Registry of Deeds.

  1. Payroll
    and Vendor payments were reviewed and approved. General discussion
    ensued regarding purchase orders. It was determined the
    Administrative Assistant would work with department heads to develop
    a clearer policy on processing them.

  1. Mr.
    Patnode reported to the Board that he had received a return message
    from the resident of interest for the vacant Overseer of the Poor
    position, and regretted to inform the Board that the person was not
    interested in the position. The Administrative Assistant will
    forward Letters of interest to other individuals who received a
    write in vote to determine if anyone is interested in serving. The
    Board also discussed that municipalities can share a welfare
    administrator through an intergovernmental agreement.

discussion included the review of a DP-8 application from the DRA.
The application offers assistance to lessen economic burden of the
State Education Property Tax for eligible property owners. Ms.
Merrifield will write a paragraph about the program for the May Town

Board discussed the need for a policy on community service inquiries
with the Town. It was agreed that inviting the Town Road Agent to a
future meeting would help the Board better understand past practice.

Kinson came before the Board in reference to a letter sent as an
inquiry on his timber cut. He also mentioned the receipt of a
tuition bill. Mr. Kinson was directed to the School Board in
reference to the bill. Discussion ensued on the timber cut on his
property. Mr. Kinson stated that the wood harvested is firewood for
his personal use on the property and there was poplar sent to a
sawmill for pulp. He believes that he should be exempt from any
timber taxes as this is a process of land conversion. He notified
the Board that he will be contacting Jesse Bushaw at the DRA.

way of the Town Clerk/Tax Collector, it was noted that a Junkyard
permit renewal had been forwarded to Cruiser Creations.


  1. OLD

    MOTION: Gary Patnode moved to adjourn the meeting at 8:40 PM

SECOND: Laura Merrifield seconded the motion

APPROVED: Unanimously approved



Assistant to the Board of the Selectmen