April 29, 2013

Town
of Sullivan, NH. Board of Selectmen

Approved
Meeting Minutes

April
29, 2013 – 6:30 PM

Sullivan
Town Hall

Board
members present: Gary Patnode, Laura Merrifield

Department
heads present: Karl Wheeler, Al Henry, Randy Smith

Also
present: Mike Blanchard, Chris Pratt, Aaron Collette, Karen
Luebkeman, AA

  1. CALL
    TO ORDER: Gary Patnode called the meeting to order at 6:30 PM

  1. PUBLIC
    SESSION:

None

  1. DEPARTMENT
    HEADS:

Department
heads met at the request of the Selectmen to review the 2007 Safety
Inspection
Report
in preparation for an upcoming inspection by the NH Department of
Labor. Chris Pratt attended on behalf of the Library Trustees.

Al
Henry who has been serving as Chair of the Joint Loss Management
Committee reported that the safety inspection conducted in 2007 had
been more extensive than what was reflected in the report acquired
from the NH Department of Labor and detailed additional areas/items
addressed during this inspection. Chief Henry also provided a Safety
Inspection Checklist for the purpose of self-inspecting.

Chief
Henry outlined the role of the Joint Loss Management Committee to the
Selectmen and informed them that his ongoing status as chairperson
does not comply with State of New Hampshire Department of Labor
regulations. Since assuming this position many years ago there have
not been any other individuals willing to accept this responsibility
therefore he has continued to serve as the Chair. Chief Henry
requested a new chairperson be nominated in his stead.

Department
heads reported that deficiencies on the 2007 report had been
corrected with the exception of the following:

Bare
light bulbs at the highway garage; Randy will obtain necessary
covers.

Accident
log at the Town Hall; administrative assistant will create this log.

Also
discussed was an inside library door that does not swing/open
outwards but was not cited in the 2007 Inspection. At this time no
changes will be made regarding this door.

The
safety meeting was adjourned and normal business resumed.

Police
Chief Wheeler advised that they have a suspect in the Ferry Brook
Road burglary. The Sullivan Police Department also has a lead on
illegal household dumping occurring in town.

Officer
Collette reported that he has been able to obtain serial numbers for
the missing shotgun and will report this information to the State
Police.

Selectmen
Merrifield asked that the police vehicles and their vehicle
identification numbers be added to the department inventory record.

Road
Agent Randy Smith updated the Selectmen on the status of the Ferry
Brook Bridge project. Eckman Engineering was on site April 25
th
to inspect work being done by the contractor K.A. Stevens&Son
and submitted an inspection report on completed work. The Selectmen
reviewed this report with the road agent. The Selectmen asked the
Road Agent to hand deliver the Eckman Engineering report to K.A.
Stevens on Tuesday, May 30
th
and areas/items detailed in the report must be addressed immediately.
The slab is not to be poured until Eckman Engineering conducts the
necessary inspections and a site survey. The Selectmen have requested
that a representative from K.A. Stevens & Son attend the
Selectmen’s Meeting of May 6
th
to review and discuss the report.

Randy
advised the Selectmen that he would be replacing the Fire Department
flagpole that was damaged this winter. A fan motor in the garage
heater is also in need of replacement.

  1. SELECTMEN’S
    BUSINESS:

Meeting
minutes from April 22
nd,

2013 were reviewed.

MOTION: Laura
Merrifield moved to accept the minutes as corrected.

SECOND: Gary
Patnode seconded the motion.

APPROVED: Unanimously
approved

General
business included approval of payroll and vendor payments, the review
of invoices and
the
approval of a PO for the flagpole replacement.

The
following issues were reviewed/discussed:

A
request for assistance was received and reviewed by the Selectmen.
Additional
documentation
was requested which the administrative assistant will follow through
on.

An
appointment to the Planning Board was received by the Selectmen and
approved.

A
follow up email from the NH Department of Environmental Services was
reviewed.

Correspondence
mailed during the prior week by the administrative assistant at the
Selectmen’s request was reviewed.

 

  1. ADJOURNMENT:

MOTION: Gary
Patnode moved to adjourn the meeting at 9:45PM.

SECOND: Laura
Merrifield seconded the motion.

APPROVED: Unanimously
approved.