April 3, 2017

Town
of Sullivan, NH Board of Selectmen

Meeting
Minutes, April 3, 2017

Sullivan
Town Hall

Board
members present: Chairman Laura J. Merrifield, Joe Lewandowski and
Jeff Burbank

Department
Heads/Officers: Mary Hull-Town Clerk and Tax Collector

Staff:
Kate Fuller, Administrative Assistant

Public:

  1. CALL
    TO ORDER: Chairman Laura Merrifield called the meeting to order at

    6:30 pm.
    Joe Lewandowski made a motion to approve the minutes of the March
    27, 2017 meeting, seconded by Jeff Burbank. The minutes were
    unanimously approved as amended. Laura Merrifield made a motion to
    approve the minutes from the March 28, 2017 special meeting,
    seconded by Jeff Burbank. The minute were unanimously approved as
    amended.

  1. PUBLIC
    COMMENT-None

  1. SELECTMEN’S
    BUSINESS:


  1. Mary Hull-Town
    Clerk/Tax Collector- 299 Centre Street
    -
    Mrs. Hull brought forward three concerns regarding 299 Centre
    Street. The first was relating to the abatement approved by the
    Board for 2015 and 2016. She was concerned about how to apply the
    abatement since the property had transferred ownership in late
    December 2016. The second issue was relating to the quitclaim deed
    transferring the property from Sullivan Schoolhouse LLC to John L.
    Stewart which was filed at the registry of deeds but was not
    properly executed. The third issue was the confusion on how the
    quitclaim deed affected the bankruptcy action presently underway.
    She indicated she had spoken with the Town Attorney who suggested
    action by Mrs. Hull. It was decided that Mrs. Hull and Mrs.
    Merrifield would communicate with the attorney in a conference call
    regarding the abatement settlement agreement on Tuesday for
    clarification. Mrs. Hull will follow up on the improperly executed
    deed and to insure the Town is protected in the matter pertaining to
    the bankruptcy, the attorney would be further consulted.

  1. Pay
    Rate Change for seasonal worker
    -After
    reviewing a memo from Laura Merrifield that compared similar
    services in neighboring towns; it was decided to increase the rate
    by $2.00. A motion was made by Laura Merrifield and seconded by Joe
    Lewandowski, vote was in the affirmative. A pay rate change sheet
    was signed by Board. Mary Hull’s pay rate sheet error was
    corrected and initialed by the Board. A memo informing the Budget
    Committee was approved by the Board.

  1. Abatement
    Application and recommendation for 124 Ferry Brook Road
    -Avitar
    is recommending abatement on this property. The Board signed the
    abatement after a discussion around the poor condition of the
    property.

  1. Payroll,
    Vendor Payments and Purchase Orders
    -Approved
    as submitted with question about electronic fund transfers; Kate
    will follow up with MRI.

  1. Miscellaneous/General
    Discussion
    -
    Legislative Bulletin from the NHMA received. Minutes from the Joint
    Loss Management committee 1
    st
    quarter meeting received. Request for additional flag pole retainer
    ring from Bill Lindamood received and approved. Reminder

Draft
BOS minutes 4/3/17

that
the inspection of 62 Ellis Road is in another month. Report on
preliminary Audit record requests. Other items discussed were Karl
Wheeler, long time police chief’s funeral, the energy committee
recommended improvements planned for 2017 and the scheduling of a
junk yard inspection.

  1. NON-PUBLIC:
    None

  1. ADJOURNMENT:

MOTION:
Jeff Burbank moved to adjourn the meeting at 8:18 pm.

SECOND:
Laura Merrifield

APPROVED:
Unanimously approved.

Respectfully
Submitted,

Katherine
M. Fuller

Administrative
Assistant for the Board of Selectmen