April 7, 2014

Town
of Sullivan, NH Board of Selectmen

Meeting Minutes April 7, 2014 – 6:30 PM

Sullivan
Town Hall

Board
members present: Gary Patnode, Mark Paquette and Laura Merrifield

Department
heads present: Chief Al Henry

Other
staff: none

Public: Earl
Creasy

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at
    6:30 PM and made a motion to approve the minutes of the March 31,
    2014, meeting. Mark Paquette seconded the motion and the minutes
    were unanimously approved.

  1. OPEN
    SESSION: None

  1. DEPARTMENT
    HEADS: see below

  1. SELECTMEN’S
    BUSINESS:

  1. Earl
    Creasey from Otterbrook Construction was present at the request of
    the Selectmen. The Board has three projects they would like
    estimates on. The first is to pour a concrete pad and build an
    enclosure for a generator that would be permanently placed behind
    Town Hall. The generator is approximately 3 x 4 so the pad and
    shelter would need to be about 6 x 8. Other requirements include
    ventilation, securable, and a 120 line. The second is curing and/or
    repairing the two soft spots in the main hall floor near the double
    doors. The third is raising the concrete step at the main entrance.
    Mr. Creasey will provide an estimate.

  1. Chief
    Al Henry presented a repair estimate for the 1994 Black Jeep that is
    used as the medical response vehicle. The estimate is for $1,547.26
    but the Chief is reluctant to invest in the repairs because the

transmission
also is in need of repair. He said he would like to repurpose the
older police cruiser for the medical response vehicle. The Chairman
responded that the Selectmen intend to keep the two police cruisers
at least until our first year with the Sheriff’s Department has
concluded. If, in the event, the Town finds it must reactivate its
police department, the vehicles would still be available. If the
Town continues with the Sheriff’s Department then it is very likely
the two cruisers will be sold and the funds returned to the town.
Chief Henry suggested finding out if there might be any used vehicles
that could be purchased with Capital Reserve funds. It was agreed he
should look and report back to the Selectmen.

Chief
Henry also reported the old Green Engine 2 that had been scraped some
time ago to Northeast Emergency Apparatus resulted in the Town
receiving an MSA gas meter, valued at $425, and two nozzles valued
at $650 each.

Chief
Henry also submitted a draft preventative maintenance schedule that
he is working on for this year.

  1. Monadnock
    Humane Society sent a bill for $20 for two stray cats that were
    reportedly found in Sullivan and turned in by whoever found them.
    The Administrative Assistant indicated the Town did not pay these
    bills unless the police turned the animals in. Based on discussion
    with MHS, if the Town chooses not to pay the bill, no animals from
    Sullivan will be accepted at the shelter in the future. MHS does
    provide information about who turns in the animal in hopes the Town
    will be able to recover fees from the rightful owner. It was agreed
    to pay the bill as presented so as not to jeopardize the ability to
    bring animals to the shelter.

  1. A
    communication from the Health Trust informing the Town of a future
    disbursement of unanticipated funds from the Property Liability
    Trust was received as informational.

  1. Planning
    Board minutes, draft and approved, were received. An updated
    version of the Community Planning Ordinance and the Revised Driveway
    Regulations were distributed.

  1. Payroll
    and Vendor Payments were approved.

  1. Laura
    Merrifield submitted an occupancy permit to the Board for
    consideration. The occupancy permit for new construction results
    from the Community Planning Ordinance changes recently approved at
    Town meeting. The Board will review the form for next week’s
    meeting.

General
discussion included receipt of the month end quick book reports.
While these are helpful to some degree, they would be far more useful
if the budgeted amount was included. The memorandum regarding the
change in meeting dates and the policy on agenda items was finalized
as was the agenda request form to be used by the Administrative
Assistant. Mrs. Luebkeman’s note regarding some outdated
information the Board received when wages and cost of living
adjustments were reviewed at budget time was discussed.

  1. NON-PUBLIC:
    None.

  1. OLD
    BUSINESS:

  1. ADJOURNMENT:
    MOTION: Gary Patnode moved to adjourn the meeting at 9:00 PM

SECOND: Laura Merrifield seconded the motion

APPROVED: Unanimously approved

Respectfully
Submitted,

Laura
J. Merrifield

Member
Board of Selectmen