April 8, 2013

Town of Sullivan, N.H. Board of Selectmen
Approved Meeting Minutes
April 8, 2013 – 6:30 PM

Sullivan Town Hall



Board members present: Mark Paquette, Gary Patnode, Laura Merrifield

Department heads present: Karl Wheeler

Also present: Aaron Collette, Jeremy Kinson, Lonn Livengood, Maria Gavin,

Karen Luebkeman, AA



A. CALL TO ORDER: Gary Patnode called the meeting to order at 6:30PM

MOTION: Gary Patnode made a motion to move to a non-public

meeting for the purpose of discussing litigation with the

Town’s attorney.

SECOND: Laura Merrifield seconded the motion.

APPROVED: Unanimously approved.


MOTION: Gary Patnode made a motion to adjourn the non-public

session at 7:34PM.

SECOND: Mark Paquette seconded the motion.

APPROVED: Unanimously approved.



Jeremy Kinson attended the Selectmen’s Meeting with his septic designer Lonn

Livengood to go over the septic design for his property located at 619 Centre Street.

Mr. Kinson’s septic design was reviewed and approved at the Town level. When septic approval is received from the State of New Hampshire Mr. Kinson will apply for a building permit.

C. Department Heads:

Police Chief Wheeler attended the Selectmen’s Meeting with Officer Collette to report on the previous week’s happenings.

Chief Wheeler has decided to drive the 2013 Ford Explorer and Officer Collette will have use of the 2008 Ford Explorer.

A request to order replacement ammunition was approved. Police Chief Wheeler asked that a DOT gas card be requested for Officer Collette and that Mr. Jackson’s gas card be cancelled. Chief Wheeler advised that he had not heard from Mr. Jackson regarding the town property still in his possession (12 gauge shotgun, ballistic vest) even though he had attempted to contact Mr. Jackson regarding these items.

The Selectmen discussed the need and benefits of having accurate and up to date Inventory records for all departments and requested that the Sullivan Police Department begin work on their inventory. Officer Collette volunteered to work on putting together this inventory.

A discussion regarding the purchase of clothing articles necessary to outfit Officer Collette concluded with Chair Gary Patnode advising Officer Collette to acquire what was needed and to submit invoices to the town for payment.

State Troopers continue to investigate the burglary that took place on Centre Street. A number of burglaries have occurred in neighboring towns.

D. Selectmen’s Business:

General business including the approving of payroll and vendor payments, review of invoices and PO’s were addressed.

The following issues were reviewed/discussed:

The Selectmen directed the administrative assistant to send a certified letter to

Mr. Jackson regarding the return of town owned property and to again request his letter of resignation so that the town can comply with Police Training and Standards procedures.

In light of an upcoming State Safety Inspection by the Labor Department a door at the library that does not open outwards was discussed briefly. It was decided that a request would be made to Chris Pratt to attend a Selectmen’s Meeting for further discussion of this issue.

The Selectmen inquired about the 2007 Safety Inspection results. The AA will

contact the State of NH Department of Labor for a copy of this report.

The administrative assistant shared with the Selectmen information on proper bidding processes garnered at a recent workshop that she attended.

The administrative assistant raised concerns regarding the 2013-2014 distribution of funds for the Sullivan School District which will commence in July. The June 2013 tax bill cycle will be collecting $350,000.00 in school tax money against an obligation of $450,000.00. The AA suggested that the budget chair Al Merrifield might have some thoughts on this that would aid in determining which option/options to pursue.

The AA reported back that the town’s insurance carrier did not need an immediate update regarding employee changes. This will be addressed during the renewal process later in the year.

As directed in the previous Selectmen’s Meeting an amended contract for the Ferry Brook Bridge was requested from the contractor, K.A. Stevens and Son and is anticipated shortly.

Meeting minutes from April 1st, 2013 were reviewed.

MOTION: Laura Merrifield moved to accept the minutes as corrected.

SECOND: Mark Paquette seconded the motion.

APPROVED: Unanimously approved.




MOTION: Laura Merrifield moved to adjourn the meeting at 9:35

SECOND: Gary Patnode seconded the motion.

APPROVED: Unanimously approved.

Respectfully Submitted,

Karen Luebkeman, AA