December 16, 2013

Town
of Sullivan, NH Board of Selectmen

Approved
Meeting Minutes

December
16, 2013 – 6:30 PM

Sullivan
Town Hall

Board
members present: Gary Patnode, Mark Paquette, Laura Merrifield

Department
heads present: Randy Smith

Also
present: Chris Pratt, Al Henry, Anne McBride, Henry Brooks

CALL
TO ORDER: Gary Patnode called the meeting to order at 6:30 PM

  1. OPEN
    SESSION: None

  1. The
    following departmental budgets were reviewed:

Library
as submitted by Chris Pratt. Mr. Pratt also informed the committee
there will be 3 elections (Town,Primary and General) in the coming
year and funds should be appropriately allocated for the Election
budget.

Fire
& Rescue as submitted by Al Henry as well as Ambulance and Fire
Mutual Aid in the Executive portion of the budget. At the request of
the Selectmen, Mr. Henry will be providing fire and ambulance call
statistics prior to the next meeting.

Capital
Reserves for Forest Fire Equipment, Breathing Apparatus, Fire
Department Vehicle, First Response Fee.

This
portion of the meeting ended at 7:55 PM

  1. SELECTMEN’S
    BUSINESS:

Anne
McBride from the Monadnock Conservancy asked if the Board had
received the most recent documents she had dropped off relating to
the Brooks/Brown conservation easement. She had filled in the
acreages, provided the property description and the signature page.
She further explained that the Brooks/Brown attorney would be meeting
with Mr. Brooks on Friday, December 20
th,
and that following that meeting, the Selectmen could sign the
acceptance section of the deed.

Because
time is of the essence and the Board was not able to thoroughly
review the conservation easement, it was suggested by Ms. McBride
that the section of each deed referencing the “Third-Party Right of
Enforcement” be stricken and that later, in January, she would
return to the Board with a separate document conveying the third
party interest to the Town. The Board agreed this would be most
beneficial because it would allow the recording of the easement to
occur before the end of the calendar year and would provide the
Selectmen additional time to review the language.

General
business included approval of payroll, vendor payments and purchase
orders.

The
following items were reviewed/discussed:

Abatement
application for 664 Center Street (Alexander) was approved. The
abatement represents a correction for an inventory penalty.

A
communication from DES regarding the Fernandez septic system was
accepted as informational. There is, however, a deadline of December
30
th,
in which the Fernandez’ must act.

A
communication from the Town Attorney, Maria Gavin, relative to the
junkyard issue was accepted as informational.

The
Board agreed to hold a Selectmen’s meeting on Monday, December
23
rd,
but will not conduct any business other than formulating it’s
budget recommendations. The Town Hall staff will be advised to refer
anyone interested in conducting Selectmen’s business to the
December 30
th
meeting.

It
was noted that Tuesday, December 17 is the public discussion
regarding the police options, Wednesday, December 18 is the Antis ZBA
rehearing and Thursday, December 19 is the hearing on the Community
Planning Ordinance.

  1. ADJOURNMENT:

MOTION: Gary
Patnode moved to adjourn the meeting at 9:27 PM

SECOND: Mark
Paquette seconded the motion

APPROVED: Unanimously
approved.

Respectfully
submitted,

Laura
Merrifield

Member
Sullivan Board of Selectmen