December 28, 2015

Town
of Sullivan, NH Board of Selectmen

Meeting
Minutes December 28, 2015

Sullivan
Town Hall

Board
members present: Chairman Gary Patnode, Laura Merrifield, Joseph
Lewandowski

Department
Heads/Officers: Randy Smith

Staff:
Kate Fuller, Administrative Assistant


Public: Roger Sweet, Ann
Sweet, Henry (Butch) Brooks, Jim Casey

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30
    pm. Chairman Gary Patnode made a motion to approve the minutes of
    the December 21, 2015 meeting, seconded by Laura Merrifield. The
    minutes were unanimously approved. Gary Patnode made a motion to
    approve the Budget Meeting minutes for December 15, 2015, seconded
    by Joe Lewandowski. The minutes were unanimously approved.

  1. SELECTMEN’S
    BUSINESS:

  1. Trustees
    of Trust Funds-Mackensen update-
    The
    Trustees had an official meeting on December 15
    th
    to receive, discuss and take action on the issue of Mackensen’s
    non-compliant advertising materials and the resulting legal action.
    The Trustees feel that this in no way affects the security or
    management of the funds. The Trustees also asked for clarification
    around equipment maintenance in the capital reserves, specifically
    around breathing apparatus repair. This can be addressed by
    different wording in the warrant articles. Roger Sweet informed the
    Board of his intention to step down as Chairman of Trustees and his
    willingness to serve as an alternate.

  1. Highway
    Department/Backhoe Parts-
    Randy
    needs to purchase some backhoe parts; he will purchase the three
    parts that are urgently needed and Laura will review the budget to
    see if there are funds to purchase the rest in 2015.

  1. Winter
    Operations Snow Removal and Ice Control Policy
    -The
    Board will reviewed the policy with final edits and approve at the
    next meeting.

  1. New
    Hampshire Public Works Mutual Aid Program
    -Approved
    and signed by Board.

  1. Phone
    Proposal from Twin Bridge Service
    -The
    phone and computer information storage proposals were approved.

  1. Hazard
    Mitigation

    Plan
    posting of draft
    -The
    report will be posted at Town Hall, the Library and online. A notice
    of the posting will be at Town Hall outside, inside and at the
    Library. The review period will be from January 14, 2016 to January
    24, 2016.

  1. Avitar
    Abatement for 187 South Road
    -The
    application was reviewed and approved by the Board.

  1. Acknowledgement
    of Financial Reports and adjusting journal entries
    -Acknowledged
    by the Board.

  1. Payroll,
    Vendor Payments and Purchase Orders
    –Approved
    as submitted.

  1. Miscellaneous/General
    Discussion
    -Communication
    from lawyers about continued litigation with Fairpoint.
    Communication from Executive Counselor Van Oster about upcoming
    projects in the state. Communication about election education
    opportunities. Property Liability Insurance discussed; our current
    policy is over on June 31, 2016 and they will not be renewing any
    policies so the Town will need to find a new provider.

  1. OLD BUSINESS: None

  1. NON-PUBLIC:
    None.

  1. ADJOURNMENT:

MOTION:
Chairman Gary Patnode moved to adjourn the meeting at 8:43pm.

SECOND:
Laura Merrifield

APPROVED:
Unanimously approved.

Respectfully
Submitted,

Katherine
M. Fuller

Administrative
Assistant for the Board of Selectmen