December 9, 2013

Town
of Sullivan, NH. Board of Selectmen

Approved
Meeting Minutes

December
09, 2013 – 6:30 PM

Sullivan
Town Hall

Board
members present: Gary Patnode, Mark Paquette, Laura Merrifield

Department
heads present: Randy Smith

Also
present: Karen Luebkeman, Anne McBride, Henry Brooks

CALL
TO ORDER: Gary Patnode called the meeting to order at 6:30 PM

  1. OPEN
    SESSION: None (Anne McBride from the Monadnock Conservancy had
    requested to address the Board but since she was not present at the
    beginning of the meeting, it was decided to proceed with regular
    business and allow her the opportunity to speak when she arrived.)

  1. SELECTMEN’S
    BUSINESS:

General
business included approval of payroll and vendor payments.

The
following items were reviewed/discussed:

An
application for a replacement septic system for the Kazlouskas
property at 246 Valley Road was approved and signed.

Abatement
applications for 315 Center Street (Bourassa) and 697 Center Street
(Devine) were approved. These abatements represent corrections for
inventory penalties.

The
Certificate of Title for the new highway vehicle was signed as
requested by Marie Robinson.

The
preliminary timeline for meetings and elections, received from Mary
Hull, was accepted as informational.

The
request for the adoption of a fee schedule, as submitted by Laura
Merrifield, was approved. The fee schedule allows the Town to charge
for specialty reports for certain types of information as requested
by individuals or businesses.

A
communication from Denise McFarland, addressed to the Department of
Labor, and relating to improvements in the Tax Collector/Town Clerk’s
office, was accepted as informational.

Anne
McBride arrived around 6:50 PM. She presented draft easement
language relating to the Henry Brooks and Henry Brooks/Linda Brown
conservation easements. In summary, Ms. McBride stated that although
the documents were not quite complete, she wanted to submit them to
the Board so once the acreage was calculated and the property
descriptions (appendix A) for both parcels was provided along with a
review by the Brooks/Brown attorney, the selectmen would be ready to
sign the easement. She noted one particular change to the
originating documents which relates to a separate zone for the
restrictive easement area intended for future wind or cell tower
development. She stated the restrictive easement area is not
sub-dividable and access to it would be through an existing road
which would be limited to this site only; meaning that should a
series of towers be constructed beyond the scope of the easement
area, the access road could only serve the easement area itself and
not any other connected or adjacent development. Ms. McBride stated
the easement must be signed by the selectmen before the end of the
calendar year. Chairman Patnode explained the Board would certainly
keep the time frame in mind but the Board would not be able to sign
the easement until the documents and review by the Brooks/Smith
attorney was complete. Ms. McBride left the easement language for
each member as well as an updated map depicting the site and four
pages from the survey marked “Progress Print”.

The
display and distribution materials for the Police Options public
discussion was reviewed for final content. A variety of minor
changes were implemented at the request of both Gary Patnode and Mark
Paquette. The materials will be prepared once the changes were
implemented.

  1. The
    following departmental budgets were reviewed:

Highway
and Special Projects as submitted by Randy Smith

Cemetery,
Conservation Commission, Planning and Zoning, Police, Parks &
Recreation, Executive and Capital Reserves as submitted by Karen
Luebkeman. Although it had been previously suggested to disconnect
the Planning and Zoning budgets, the Board decided that since they
were so closely related and small, it was not necessary to separate
them at this time. Discussion also ensued about allocating funds for
legal expenses.

The
Board asked for clarification on a couple of line items in the
Conservation Commission and Executive budgets. Follow up will be
provided at the next Selectmen’s meeting.

  1. ADJOURNMENT:

MOTION: Laura
Merrifield moved to adjourn the meeting at 10:25 PM.

SECOND: Mark
Paquette seconded the motion.

APPROVED: Unanimously
approved.

Respectfully
submitted,

Laura
Merrifield

Member
Sullivan Board of Selectmen