February 10, 20104

of Sullivan, NH Board of Selectmen

Minutes February 10, 2014 – 6:30 PM

Town Hall

members present: Gary Patnode, Mark Paquette and Laura Merrifield

heads present: None

present: Kevin Wheeler

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30
    PM. Mark Paquette made a motion to approve the minutes of the
    February 3, 2014, meeting. Gary Patnode seconded the motion and the
    minutes were unanimously approved.

  1. OPEN
    SESSION: None

    HEADS: No Report


  1. Kevin
    Wheeler was present to discuss the petitioned warrant article
    relating to compensating Karl Wheeler in the amount of $12,500 for
    the next four years. Gary explained the Board had followed up with
    the Department of Revenue Administration who has determined that as
    written, the warrant article is not legal. He explained, in
    general, warrant articles cannot bind the taxpayers for more than
    one year at a time. Mr. Patnode said it is too late to re-submit
    the warrant article and while it would appear on the warrant at Town
    meeting as written, Kevin would need to make an amendment to either
    (a) adjust the amount to $50,000 for one year or (b) strike the
    portion relative to additional years. If he did not make an
    amendment, and the article passed as written, the DRA would only
    allow the $12,500 (not the subsequent years). The Board encouraged
    Kevin to contact Shelley Gerlarneau at the DRA for advice. He was
    provided her contact information.

  2. The
    Board again reviewed the list of taxpayers receiving personal
    exemptions and credits. Mrs. Merrifield provided dates of death for
    several individuals, recognizing that in some cases it may be
    necessary to remove an exemptions or credit if the eligible party is
    deceased, the residence is vacant or if the recipient is ineligible
    for another reason. It was determined that the information would be
    passed on to Avitar so the appropriate corrections can be made as
    part of the exemption and credit review currently underway and that
    if taxpayers had erroneously received an exemption or credit in the
    past, all efforts would be made to rectify the situation going

  3. The
    Board reviewed and approved a public relations notice for the
    newsletter regarding the 2014 revaluation.

  4. Payroll,
    vendor payments and purchase orders were approved.

  5. Gary
    Patnode distributed two reports (Police and Selectmen) he wrote for
    inclusion in the Town Report. These will be forwarded to the
    administrative assistant for publication.

  6. The
    Board reviewed the financial reports ending January 31, 2014. These
    reports will be provided to the Selectmen monthly.

  7. The
    Board reviewed the package of information to be distributed at the
    public hearing on Thursday, February 13. The package includes the
    school budget and warrant articles, the town budget, warrant
    articles, capital reserves and petitioned warrant article.

  8. Mrs.
    Merrifield mentioned that she had accompanied Laura Lewandowski to
    195 Bowlder Road last Friday. She noted her observations. Both she
    and Mrs. Lewandowski had advised the complainant, Scott Carter, the
    town would take no position on the issues he mentioned in his
    communication but encouraged him to seek advice through NH Legal
    Services. Mr. Carter already has legal representation and would be
    pursuing a civil action against the landlord. The Town will follow
    up with a letter to the landlord informing him of the complaint and
    noting that while the Town has no building code regulations, there
    are State housing standards that must be observed.

    MOTION: Laura Merrifield moved to adjourn the meeting at 8:20 PM

SECOND: Mark Paquette seconded the motion

APPROVED: Unanimously approved

  1. Immediately
    following the conclusion of the regular meeting, Laura Merrifield
    made a motion to enter into a non-public session for the purposes of
    disseminating legal information. The motion was seconded by Gary
    Patnode. Mark Paquette made a motion to adjourn the non-public
    meeting at 8:24 PM, seconded by Gary Patnode. The Board voted to
    keep the minutes of the non-public session non-public.

Respectfully Submitted,

J. Merrifield

Board of Selectmen