February 16, 2015

Town
of Sullivan, NH Board of Selectmen

Meeting
Minutes February 16, 2015

Sullivan
Town Hall

Board
members present: Gary Patnode and Laura Merrifield

Department
heads present: None

Other
staff: None

Public:
None

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30
    PM. Gary Patnode made a motion to approve the minutes of the
    February 9
    th
    regular meeting. Laura Merrifield seconded the motion and the
    minutes were unanimously approved.

  1. DEPARTMENT
    HEADS: None

  1. SELECTMEN’S
    BUSINESS:

  1. The
    Board acknowledged receipt of the MRI monthly financial reports. It
    was noted applicable sections were sent to the Road Agent and Fire
    Chief for their review. The reports will be maintained in a
    notebook and it will be the responsibility of the Administrative
    Assistant to monitor the Selectmen’s budget.

  1. The
    Board acknowledged receipt of a communication from the State of NH
    Public Deposit Investment Pool. It notifies the town they are
    beginning the process to secure the services of a program
    administrator due to a resignation by Cutwater Investor Services.

  1. The
    Board acknowledged receipt of the January 2015 Mackensen capital
    reserve and trust reports.

  1. The
    Board received four proposals relating to the replacement of the
    library propane furnace. Saturday BJ Wahl, Library Trustee,
    notified the selectmen the furnace had a cracked heat exchanger as
    diagnosed by Keene Gas. Monday selectmen requested a received four
    quotes for the immediate replacement of the furnace. The four
    quotes were: Cheshire Oil at $3,575; Bergeron Mechanical at $3,750;
    Jackson Heating $3,763 and Keating Plumbing at $4,375. Bergeron
    Mechanical was selected. The Board voted to use funds from the
    Major Building Repairs Capital Reserve.

  1. The
    payroll and vendor payment manifest will be available on Tuesday and
    the Board members will stop b Town Hall to review and sign it on
    Tuesday. Purchase orders were approved.

General
discussion ensued: An abatement application from Steve and Nancy
Hamilton was received and will be forwarded to Avitar for completion.
It was noted Margaret Dillon would begin the Town Hall energy audit
on Tuesday, February 17. Rita Donaldson from MRI reported that
QuickBooks files would be compressed with 2012 forward available.
Gary Patnode passed along the public hearing map and notice for the
March 3, 2015 DOT meeting. He noted continued discussions with the
Town of Roxbury regarding the 2008 police cruiser and he would be
attending a meeting on Tuesday, February 17
th,
at the Sheriff’s Office regarding DOT Highway Safety.

  1. ADJOURNMENT:
    MOTION: Gary Patnode moved to adjourn the meeting at
    7:30 PM

SECOND: Laura
Merrifield seconded the motion

APPROVED:
Unanimously approved

Respectfully
Submitted,

Laura
J. Merrifield

Member
Board of Selectmen