February 17, 2014

Town
of Sullivan, NH Board of Selectmen

Meeting
Minutes

February
17, 2014 – 6:30 PM

Sullivan
Town Hall

Board
members present: Gary Patnode, Mark Paquette

Department
heads present:

Also
present: Chris Pratt, Mary Hull, Paul Bolduc, Stephanie-Jacques
Kleine, Karen Luebkeman, AA

A:
CALL TO ORDER: Gary Patnode called the meeting to order at 6:30 PM

MOTION:
Mark Paquette moved to accept the meeting minutes from


February 10
th,
2014.

SECOND:
Gary Patnode seconded the motion.

APPROVED: Unanimously
approved.

B:
OPEN SESSION:

Stephanie
Jacques-Kleine and Paul Bolduc from the Sullivan School Board updated
the Selectmen that the Sullivan School building had transferred from
MRSD to the Sullivan School District the week before and with it the
maintenance of the building and grounds. The Selectmen were asked
whether or not the Sullivan Highway Department would be interested in
plowing the driveway at the school. Gary Patnode asked if the school
board had received any prices/quotes from other entities which the
school board has not. Mr. Patnode advised the school board that
because of the number of hours the highway department put in during
snow storms that the rate of pay for any services provided would be
at the overtime rate and therefore might be more costly than other
alternatives. Mr. Patnode also stated that he would need to talk
with Randy before making any decisions and suggested that the school
board look into getting prices from other individuals in the interim.

Due
to the fact that the property exchanged hands prior to the snow storm
of February 13
th
and that the driveway was not currently plowed Gary will ask Randy to
plow out the driveway so that fire vehicles would be able to access
the property if necessary.

Chris
Pratt advised that wording on the School Warrant Articles needed to
be changed. The changes were addressed at that time by the
administrative assistant so that Ms. Jacques-Kleine could take the
School Warrant Articles and the MS-27 and get the necessary
signatures for posting.

Chris
Pratt advised the Selectmen the wording on one of the Town Warrant
Articles needed change prior to signatures and posting. This change,
removing the word “Zoning” from “Planning and Zoning” from
the budget document was made.

Mary
Hull presented options for replacing the current copier. Both
options were similar in cost. Due to satisfaction with the current
vendor’s product and service it was decided that the town would
stay with Cannon.

C:
DEPARTMENT HEADS: None

D:
SELECTMEN’S BUSINESS:

Representation
for the Town of Sullivan in the matter of the PSNH Tax Abatement
needs to be decided. The Town is currently engaged in group
representation with other towns by Upton Hatfield, LLC in the
Fairpoint suit. This has proved financially beneficially with costs
being shared by 41 other communities.

.

MOTION: Gary
Patnode moved to have Upton Hatfield, LLC represent the Town in
the PSNH matter

SECOND: Mark
Paquette seconded the motion

APPROVED: Unanimously
approved

A
communication from Bradley&Faulkner in the matter of the
Fernandes case was reviewed.

A
communication from the Bureau of Highway Design regarding choosing a
date for a public

review
meeting was put on hold until a later meeting.

A
Publics Relations Release regarding the upcoming town-wide
revaluation to be placed in the local newspaper was put on hold until
the next meeting.

The
Board approved forwarding the Frank Swett abatement application to
Avitar for processing.

Gary
Patnode shared with the other board member that he was going to
request a weekly pickup

from
the Sheriff’s Department for things such as pistol permits, mail,
etc.

General
business including approval of payroll, vendor payments and purchase
orders.

D:
ADJOURNMENT:

MOTION: Gary
Patnode moved to adjourn the meeting at 8:20 PM

SECOND: Mark
Paquette seconded the motion

APPROVED: Unanimously
approved.

Respectfully
submitted,

Karen
Luebkeman,

Administrative
Assistant