February 2, 2015

Town
of Sullivan, NH Board of Selectmen

Meeting
Minutes February 2, 2015

Sullivan
Town Hall

Board
members present: Gary Patnode and Laura Merrifield

Department
heads present: None

Other
staff: None

Public:
None

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30
    PM. Gary Patnode made a motion to approve the minutes of the
    January 26
    th
    regular meeting, as amended. Laura Merrifield seconded the motion
    and the minutes were unanimously approved.

  1. DEPARTMENT
    HEADS: None

  1. SELECTMEN’S
    BUSINESS:

  1. A
    communication from the Department of Environmental Services was
    reviewed. The communication explains a new online permitting
    process for subsurface systems (septic) which allows an applicant to
    file electronically. It remains the decision of the Town as to how
    the submittal is received locally. The Board determined it would
    continue with the present process of an applicant submitting plans
    on paper primarily because the Town does not have the ability to
    produce any large size plans and in an 8 ½ x 11 or 14 format, the
    plan may be unreadable. The notice was posted in the front lobby so
    designers and installers know of the new process.

  1. An
    information communication from NH Division of Homeland Security and
    Emergency Management, through Chief Al Henry, was distributed. The
    communication asks municipalities to identify costs associated with
    Winter Storm Juno.

  1. The
    Board reviewed a job description and advertisement for the
    Administrative Assistant position. The description was changed
    somewhat due to the removal of most accounting duties. The hours
    were also amended. The Board will further review at the next
    meeting.

  1. Payroll,
    vendor payments and purchase orders were approved.

General
discussion ensued: The Board reviewed the public hearing budget
documents which includes the budget committee recommendations and the
draft warrant articles. A copy of the draft MS737 was also
distributed. This is the document signed by the budget committee
following the public hearing.

Mrs.
Merrifield reported she had spoken with the Town’s auditing firm
regarding the governance letter and the management letter. Frank
Biron confirmed that the Town is required to publish the management
letter as part of the Town report.

  1. OLD
    BUSINESS: None

  1. ADJOURNMENT:
    MOTION: Gary Patnode moved to adjourn the meeting at
    7:22 PM

SECOND: Laura
Merrifield seconded the motion

APPROVED:
Unanimously approved

Respectfully
Submitted,

Laura
J. Merrifield

Member
Board of Selectmen