February 3, 2014

Town
of Sullivan, NH Board of Selectmen

Meeting
Minutes February 3, 2014 – 6:30 PM

Sullivan
Town Hall

Board
members present: Gary Patnode, Mark Paquette and Laura Merrifield

Department
heads present: None

Also
present: Laura Lewandowski, Health Officer

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30
    PM. Mark Paquette made a motion to approve the minutes of the
    January27
    th
    meeting. Gary Patnode seconded the motion and the minutes were
    unanimously approved.

  1. OPEN
    SESSION: None

  1. DEPARTMENT
    HEADS: No Report

  1. SELECTMEN’S
    BUSINESS:

  1. Sullivan
    Health Officer Laura Lewandowski was present to discuss two issues
    that had come to the attention of the Board of Selectmen. The first
    concerns a young man who worked at a Sullivan business and became
    ill. The young man sought medical treatment and asked health
    workers to help him report the conditions at the business. Mrs.
    Lewandowski reported she had spoken to the young man who is
    currently employed but out on medical leave. The young man supplied
    further details. Mrs. Lewandowski informed OSHA who will be
    investigating the issue further and she sought advice from the State
    Health liaison. She will be following up with the Department of
    Labor on advice from the liaison. She will then contact the young
    man to tell her what efforts she has made. She will follow up with
    OSHA is a few weeks to see what progress has been made.

The
second concerns an email communication from tenants of 195 Bowlder
Road who wanted to report a multitude of deficiencies and the living
conditions at the manufactured home they rent. Mrs. Lewandowski has
begun collecting information regarding the issues cited in the email
and spoke to Fire Chief Al Henry who already made a recommendation to
the tenants regarding the chimney. Mrs. Lewandowski also spoke with
the State health liaison who recommends the tenants contact NH legal
services for assistance since there has been an eviction and it is a
civil matter. Mrs. Lewandowski will be coordinating a physical
examination of the home to document the conditions prior to February
15
th. Mrs.
Merrifield will accompany her. Mrs. Lewandowski also provided the
BOS with a printout of housing standards required by New Hampshire
law. It was noted that while Sullivan may not have a building
inspector or building codes, the State has significant regulations
pertaining to housing standards and tenant rights. It was noted that
Mr. Paquette will not participate in any discussion or have any
involvement in whatever action or inaction the Town pursues.

Mrs.
Lewandowski also spoke about two dog bite incidents during her
tenure. On confirmation from the State health liaison, dog bite
investigation is not part of the health officer’s duties and any
forth coming complaints should be directed to the Sheriff’s
department.

  1. An
    intent to cut timber from the Cheshire County Fish and Game was
    signed by the Selectmen.

  2. The
    Board reviewed a communication from Attorney Gavin relative to an
    injunction to filed pertaining to the Fernandes deficient septic
    system. A couple of corrections are necessary and once implemented,
    the BOS will sign the injunction in front of a notary on Thursday,
    February 6
    th,
    between the hours of 6 and 8 PM.

  3. The
    Board reviewed a communication from Attorney Gavin noting the
    upcoming compliance hearing pertaining to the Scott Alexander and
    Patricia Alexander junk yard petitions. The hearing date is March
    5, 2014 at 1:30 PM in Superior Court. It is not necessary for the
    BOS to be present.

  4. Payroll,
    vendor payments and purchase orders were approved.

  5. The
    Board noted the end of year budget reports indicated the library
    wage line item was overspent by $352.75 and the revaluation line
    item was overspent by $1,822.71. The first was due to a vacation
    payout and the second due to an overpayment. There are sufficient
    unspent funds in the Executive wage line to cover the deficiencies.
    On recommendation of the Department of Revenue Administration it is
    important for the Board to recognize the overages and publically
    state where the funds to cover the overages come from since
    overspending any one particular budget total is ill-advised unless
    an emergency arises. It was further noted the BOS needs to work on
    the Town’s vacation policy and other personnel policies since
    there is no manual or written guidance. The budget committee also
    recommended vacation time be taken or allowed to accrue with a cap
    or that wage lines need to be increased to account for payouts. The
    BOS is committed to compile a personnel manual.

  6. Based
    on recommendation from Gary Roberge, the Town’s utility appraiser,
    the BOS set Monday, March 3
    rd
    as the public hearing date relative to amending pole license
    language to include taxation of the rights-of-way. The public
    hearing is scheduled for 6:30 and the Board’s regular meeting will
    commence immediately thereafter.

  7. The
    Board reviewed a report from Loren Martin from Avitar regarding
    personal exemptions and credits. There is some research that needs
    to be conducted relative to decedents and the applicability of the
    exemptions and credits. The BOS takes no action at the moment but
    will revisit this issue next week.

The
Town has until March 31, 2014 to correct any errors.

General
discussion ensued which included an email from William Dutton, the
town Welfare Officer, who advised he will not be seeking reelection.

The
2014 holiday schedule was distributed and will be sent to department
heads. It was noted that as part of the personnel manual
development, the Town needs to work on clarifying paid holidays and
other benefits.

A new
budget document was distributed and a petitioned warrant article “To
see if the Town will raise and appropriate $12,500 for four years as
compensation and recognition for long standing service by our retired
Chief of Police, Karl Wheeler, during his 40 years of service”
received on January 28, 2014, was considered. The Board needs to
follow up with the Department of Revenue Administration pertaining to
the wording of this article and other questions/concerns it has. The
topic will be discussed further at the next BOS meeting.

The
budget committee public hearing on the School and Town budgets is
scheduled for February 13, 2014 at 7:00 PM.

  1. ADJOURNMENT:
    MOTION: Laura Merrifield moved to adjourn the meeting at 9:16 PM

SECOND: Mark Paquette seconded the motion

APPROVED: Unanimously approved

Respectfully Submitted,

Laura
J. Merrifield

Member
Board of Selectmen