January 11, 2016

Town of Sullivan, NH Board of Selectmen
Meeting Minutes January 11, 2016
Sullivan Town Hall

Board members present: Chairman Gary Patnode, Laura Merrifield, Joseph Lewandowski

Department Heads/Officers:

Staff: Kate Fuller, Administrative Assistant

Public: Leslie Casey

    CALL TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30 pm. Chairman Gary Patnode made a motion to approve the minutes of the January 4, 2016 meeting, seconded by Laura Merrifield. The minutes were unanimously approved with corrections.

    SELECTMEN’S BUSINESS:

    Planning Board/Alleged Violation of Community Planning Ordinance-Leslie Casey, representing the Planning Board brought forward a complaint about 267 Centre Street and requested guidance from the Board as to how to proceed. It was decided that the Board would invite the owner of this property in to review the special exception to this property dated March 6, 1997 and make sure that he is still in compliance with those conditions. Mrs. Casey also brought forward a request from Steve Hamilton to expand his trailer park by ten units. It is the opinion of the Board that Mr. Hamilton’s first step would be to get a special exception from the Zoning Board as the part of the park that is already developed falls under a special exception.

    Communication from Avitar-An abatement will be made on 595 Centre Street. As this home is a total loss and another home cannot be erected before April 1, 2016; a proration of the taxes will occur.

    Request for Proposal for Auditing Services with recommended recipients-We have a Request for Proposal ready to go to Auditors and a list of auditing firms. Mrs. Fuller reported she had prepared an RFP for auditing services which was reviewed by MRI. The RFP will be distributed to a list of CPA Firms with a response deadline of February 15, 2016.

    Payroll, Vendor Payments and Purchase Orders–Approved as submitted.

    Miscellaneous/General Discussion-Hazardous Waste Collection Contract signed and sent in, Town owned bridge report from DOT received, update on annual reports, MLK day schedule for Municipal Resources Inc., school draft budget distributed, draft of Capital Reserve warrant articles distributed, flag light fixed, now programming on timer needs to be reset.

    NON-PUBLIC: None.

    ADJOURNMENT:

MOTION: Chairman Gary Patnode moved to adjourn the meeting at 8:07pm.

SECOND: Laura Merrifield

APPROVED: Unanimously approved.

Respectfully Submitted,

Katherine M. Fuller

Administrative Assistant for the Board of Selectmen