January 19, 2015

of Sullivan, NH Board of Selectmen

Minutes January 19, 2015

Town Hall

members present: Gary Patnode and Laura Merrifield

heads present: None

staff: None


  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30
    PM. Laura Merrifield made a motion to approve the minutes of the
    January 5
    regular meeting. Gary Patnode seconded the motion and the minutes
    were unanimously approved. Laura Merrifield made a motion to accept
    the minutes acknowledging the cancellation of the January 12
    regular meeting. Gary Patnode seconded the motion.

    HEADS: None


  1. The
    Selectmen reviewed two proposals for cleaning town hall on a weekly
    basis. The first proposal, submitted by Mr. D’s Floorcare, is for
    $95 (first and third weeks) and $130 (second and fourth weeks). The
    second proposal, submitted by Coll’s Cleaning Service LLC, is for
    $65.00 a week.

on a review of the proposals and references, the Board agreed to
contract with Coll’s Cleaning Service beginning March 1, 2015.
(All pertinent information, including the proposal, mailing list,
references, etc. are on file at town hall).

  1. A
    communication from CAI Technologies, who is conducting a mapping
    project in Keene, requested copies of Sullivan’s tax maps. The
    Board agreed to send the maps.

  1. Two
    communications from Attorney Robert Upton, representing several
    towns in the PSNH tax abatement case, were reviewed. Attorney Upton
    urges Sullivan and other communities to write their legislative
    delegation regarding two pieces of upcoming legislation,
    specifically LSR 2015-S-0928R and LSR 2015-H-0460R). The Board
    agreed to write its delegation regarding the legislation.

  1. The
    minutes of the October 7, 2014 Join Loss Management Committee were
    reviewed. Several areas of improvement were noted at the Town Hall,
    Library and Highway Garage. Some of the suggested improvements are
    already either fixed or planned to be fixed or acquired in the
    upcoming budget. The Board will continue to work through the list
    of improvements.

  1. The
    2014 Annual Report from the Cheshire County Sheriff’s Office was
    accepted as informational and will appear in the Town’s annual

  1. Purchase
    orders were signed. Due to the Monday holiday, there was no payment
    and payroll manifest to be approved. MRI will send the manifest
    electronically on Tuesday. Mr. Patnode and Mrs. Merrifield will
    each be separately reviewing the manifest against the bills on

discussion ensued: Mrs. Merrifield noted that MRI, specifically
Rita Donaldson, had pretty much wrapped up the end of year reports,
though there is still one adjusting entry she had yet to research.
Other than that, the detail expense report was sent and the year to
date figures in the budget documents have been updated. They will be
redistributed at the January 27
budget committee meeting. It was also noted there are several
accounts that are individually over-spent, though the overall 2014
approved budget, is not overspent. A spreadsheet noting the areas of
over spending was submitted. In accordance with a recommendation
from the DRA, the Board recognizes the over- expenditures and they
are all covered by unspent funds in other areas of the overall

Patnode said that since the Town has completed one full year with the
Sheriff’s Department providing the Town’s police services, the
time has come to dispose of the vehicles and firearms as proposed
last year. Mr. Patnode explained he had negotiated the sale of the
2008 Ford Explorer to the Town of Roxbury following their inquiry. A
Roxbury police cruiser was totaled in November, consequently they
would like to purchase the 2008 cruiser as soon as possible. Mr.
Patnode did considerable research which concluded the trade-in value
to a dealer is between $8,944 and $10,116 and to a private party sale
is between $10,436 and $11,908. Mr. Patnode sought a motion to
authorize the sale of the 2008 Ford Explorer, as is, to the Town of
Roxbury for $10,500. The motion was seconded by Mrs. Merrifield and
unanimously approved.

Mr. Patnode stated he would like to move forward with disposing of
the Town firearms to a licensed firearms dealer. The Town received
quotes from Trader John’s, Highland and Alstead Gun Shop to
purchase the Town’s firearms. It was agreed Mr. Patnode would
contact the three dealers to confirm their interest and do everything
necessary to complete a sale to the dealer with the highest price.

  1. OLD
    BUSINESS: None

    MOTION: Gary Patnode moved to adjourn the meeting at
    7:50 PM

SECOND: Laura Merrifield
seconded the motion

APPROVED: Unanimously


J. Merrifield

Board of Selectmen