January 5, 2015

of Sullivan, NH Board of Selectmen

Minutes January 5, 2015

Town Hall

members present: Gary Patnode, Mark Paquette and Laura Merrifield

heads present: None

staff: None

Paul LeClerc

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30
    PM. Gary Patnode made a motion to approve the minutes of the
    December 29, 2014, regular meeting. Mark Paquette seconded the
    motion and the minutes were unanimously approved.

    HEADS: None


  1. The
    Board approved the 2015 Schedule of Town Holidays with clarification
    on how holiday is paid to full and part-time employees.

  1. The
    Board reviewed two proposals for Town Hall cleaning. Additional
    information will be requested from both respondents and decided upon
    at the next meeting.

  1. Mr.
    Paul LeClerc of 143 Apple Hill Road requested a second extension to
    a building permit application initially filed in August 2013. The
    first 6 month extension expires on January 7, 2015. The second 6
    month extension was granted to July 5, 2015.

  1. The
    Board acknowledged a communication from the State Board of Tax and
    Land Appeals relating to the PSNH tax abatement.

  1. The
    Board acknowledged a communication from Gary Roberge of Avitar,
    regarding telecommunications.

  1. The
    Board acknowledged a State approved septic plan for the Vanderberg
    property at 245 Gilsum Road.

  1. The
    Board acknowledged an email communication from the State Department
    of Revenue regarding Assessment Review of Credit, Exemptions and
    Current Use. A representative from the State will begin the review
    on January 16

  1. The
    Board acknowledged a communication from the State Department of
    Revenue regarding the final results of monitoring the inspections of
    sales. There were 12 properties inspected and no errors were noted.

  1. As
    discussed at last week’s meeting, an agreement for professional
    services with Municipal Resources Inc. (MRI) was signed by a
    majority of the Board. It was noted that Rita Donaldson, the
    representative from MRI, will be paying bills and processing payroll
    from MRI offices beginning next week. She and Mrs. Merrifield
    worked out a preliminary method of forwarding approved, coded bills
    and timesheets for payment (bills by end of business on Thursday and
    timesheets first thing each Monday morning). Manifests will be sent
    back by email on Monday before Board meetings, checks will be
    overnighted each Monday.

  1. Payroll
    and vendor payments were reviewed and approved.

discussion ensued: The schedule of meetings for the Budget Committee
and departments was distributed. Meetings are at 7PM on January 6,
13, 20, 27 and February 3 (if necessary) with a joint public hearing
on February 5. The State DOT has requested the use of Town Hall on
March 3, 2015, to hold a public hearing on Rt 9 improvements at 7:00
PM. The State wants the room set up in advance and requests access
at 4:30 PM. Mrs. Merrifield mentioned that Rita Donaldson had asked
earlier in the day what account the payment/expense for driveway
aprons should come from. Since there is no account set up for this
expense it was suggested the expense come from contingency with a
note that offsetting revenue (from the escrow account) would be
applied. While future reports may look like contingency is
over-expended, in reality it was not.

  1. OLD
    BUSINESS: None

    MOTION: Gary Patnode moved to adjourn the meeting at 7:40PM

Merrifield seconded the motion

Unanimously approved


J. Merrifield

Board of Selectmen