January 6, 2014

of Sullivan, NH Board of Selectmen

Minutes January 6, 2014 – 6:30 PM

Town Hall

members present: Gary Patnode, Laura Merrifield

heads present: None

present: Sheriff Eli Rivera

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30
    PM and immediately made a motion to enter into a non-public
    discussion for the purposes of possible litigation. Laura
    Merrifield seconded the motion. The non-public session adjourned at
    6:55 PM. It was unanimously voted to seal the minutes.

The regular meeting resumed at 7:00 PM. Mr. Patnode
made a motion to approve the minutes of the December 30
meeting as corrected. The minutes were unanimously approved.

  1. OPEN
    SESSION: None

    HEADS: None


  1. The
    Board of Selectmen reviewed and approved payroll, vendor payments
    and purchase orders. One check, made payable to the School Board,
    was held in abeyance pending further research. Though the check was
    included on the manifest, it will not be forwarded to the Treasurer
    for signature until later.

  2. A
    pistol permit application was returned to the Town Clerk who will
    prepare the permit.

  3. It
    was reported that the Town’s assessing agents, Avitar, is willing
    to conduct the statutorily required exemption, credit and current
    use review (for a small fee). It was agreed to pursue this with

  4. Two
    deeds transferring the third party right of enforcement from the
    Monadnock Conservancy to the Town, relating to the Brooks property
    and the Brooks/Brown property were received. The Board will review
    the documents and make arrangements with the Conservancy for

  5. A
    note from a taxpayer concerned about junkyards and junky yards was
    received by the Board.

  6. A
    corrective timber tax warrant, due to the overstatement of timber
    cut on the Rachanow-Mann parcel, was signed.

  7. A
    verbal update regarding the Department of Environmental Services
    position on the Fernandez septic system was discussed. The
    Fernandez’ did not respond to the DES’s December 10, 2013,
    letter requesting immediate action. The DES is recommending the
    Town follow through with a notice to vacate in order to have the
    septic system addressed. The Board is taking this issue under

  8. The
    Board reviewed the budget document and amended the highway
    department allocation for electricity due to a notice of an
    anticipated increase and redistributed the building maintenance line
    items in the Selectmen’s budget. The documents will be reprinted
    and dispersed to the budget committee.

  9. Sheriff
    Rivera submitted a report of activity covering the period September
    23 – December 31, 2013. This was accepted as informational.

    MOTION: Gary Patnode moved to adjourn the meeting at 8:20 PM

SECOND: Laura Merrifield seconded the motion

APPROVED: Unanimously approved


J. Merrifield

Board of Selectmen