January 8, 2018

 
Town of Sullivan, NH 
Board of Selectmen
Meeting Minutes, January 8, 2018
Sullivan Town Hall

Board members present: Chairman Laura Merrifield, Joe Lewandowski and Jeff Burbank 

Department Heads/Officers: Acting Road Agent Paul Yawarski

Staff: Kate Fuller, Administrative Assistant

Public: 

A. CALL TO ORDER: Chairman Laura Merrifield called the meeting to order at 5:30 pm. Jeff Burbank made a motion to approve the minutes of the December 28, 2017 meeting, seconded by Joe Lewandowski. The minutes were unanimously approved as amended. 

B. NON-PUBLIC FOR PURPOSE OF PERSONNEL: The non-public meeting was called to order at 5:35 pm on a motion made by Laura Merrifield and seconded by Jeff Burbank. The non-public meeting was closed at 7:23 pm and the Board commenced with the regular meeting. The minutes were sealed. 

C. PUBLIC COMMENT-None. 

D. SELECTMEN’S BUSINESS:

1. Intent to Cut for signature-17-433-09-T Map 3 Lot 41-Signed by Board.

2. Warrant Article Proposal for renewable energy property tax exemption-The Board decided to put forth a warrant that would allow solar and wood boiler exemptions based on assessment value increases from these improvements up to $10,000. They decided not to include a wind energy exemption. Kate will notify Tom Scherpa of the decision. 

3. Draft of Interdepartmental Memo for Review-Memo was edited and it will be fixed and distributed. 

4. Personnel Manual Discussion-Jeff Burbank drafted some clarifications in the personnel manual specific to vacation and sick time; these were edited by the Board and Kate will incorporate the changes and forward them to our contact person at the NH Labor Board for review. Laura Merrifield will pass on a digital copy of the changes to the medical insurance and formatting changes to the personnel manual. 

5. Payroll, Vendor Payments and Purchase Orders-Purchase orders and manifest approved as submitted. There was one payroll error and a mis-code that Kate will bring to the attention of MRI. 

Miscellaneous/General Discussion-Two NHMA legislative Bulletin received. Copy of letter from Planning Board regarding drive way permit at 874 Centre Street, received. Copy of letter from Gary Kinyon regarding stipulations for 62 Ellis Road, received. Copy of MS-61 from Town Clerk, received. 
SWRPC Highlights, received. Budget Committee minutes from December 19, 2017, received. 

Board of Selectmen-General Discussion-There was a discussion about changing the Selectmen’s budget to reflect an increase in the Library requests by $100.00; this amount will be increased to reflect the request. Jeff Burbank discussed the Animal control ordinance briefly and this will be on the next agenda. 
E. ADJOURNMENT: 
MOTION: Laura Merrifield moved to adjourn the meeting at 8:45 pm.  

Page 2 BOS 1/8/18

SECOND: Jeff Burbank

APPROVED: Unanimously approved.

Respectfully Submitted,

Katherine M. Fuller
Administrative Assistant for the Board of Selectmen