July 1, 2013

Town
of Sullivan, NH. Board of Selectmen

Approved
Meeting Minutes

July
1, 2013 – 6:30 PM

Sullivan
Town Hall

Board
members present: Gary Patnode, Mark Paquette, Laura Merrifield

Department
heads present: Karl Wheeler

Also
present: Maria Gavin, Denise McFarland, Aaron Collette, Paul LeClerc,
Karen Luebkeman, AA

  1. CALL
    TO ORDER: Gary Patnode called the meeting to order at 6:30 PM

MOTION:
Gary Patnode made a motion to move to a non-public meeting for the
purpose of discussing legal matters with the Town’s attorney.

SECOND: Laura
Merrifield seconded the motion.

APPROVED: Unanimously
approved.

MOTION: Laura
Merrifield made a motion to adjourn the non-public session at
7:37
PM.

SECOND: Gary
Patnode seconded the motion.

APPROVED:
Unanimously approved.

 

MOTION:
Laura Merrifield moved to accept the June 17, 2013 meeting minutes
as
written.

SECOND: Gary
Patnode seconded the motion.

APPROVED: Unanimously
approved.

  1. PUBLIC
    SESSION:

Paul
LeClerc of 143 Apple Hill Road submitted a septic design for approval
by the
Selectmen.
Mr. LeClerc indicated he has an approved driveway permit which he
will
bring
to the next Selectmen’s meeting.

Denise
McFarland attended the Selectmen’s Meeting to discuss the position
of
Chairperson
of the Town of Sullivan’s Joint Loss Management Committee. The
responsibilities of the position including compensation for these
duties were discussed. Denise McFarland expressed her interest in
accepting the position. A document
detailing
the position’s responsibilities and compensation will be provided
by the Town of
Sullivan
to Ms. McFarland for signing.

It
was further discussed that meetings would be conducted during regular
working hours
however
in the event that is not possible, employees will be compensated at
their individual hourly rate of pay. Funding for this position will
come from the Selectmen’s
budget.

Laura
Merrifield indicated it would be important to have a Chairperson in
place prior to the anticipated July 9
th
inspection date by the State of New Hampshire Labor Department.

MOTION: Gary
Patnode made a motion to offer the position of Chairperson to
Denise
McFarland.

SECOND: Laura
Merrifield seconded the motion.

APPROVED: Unanimously
approved.

The
administrative assistant will forward the contact information of Phil
St. Cyr at Primex
to
Ms. McFarland. Mr. St. Cyr provides guidance/resources as it relates
to the Joint Loss Management Committee responsibilities. The
administrative assistant will also
provide
contact information for members of the Joint Loss Management
Committee to
Ms.
McFarland.

  1. DEPARTMENT
    HEADS:

Police
Chief Wheeler reported additional break-ins occurring in Sullivan.
Neighboring
communities
have also been experiencing an increased number of burglaries.

  1. SELECTMEN’S
    BUSINESS:

General
business included approval of payroll and vendor payments and the
review of invoices.

The
following issues were reviewed/discussed:

Request
from Capitol Indemnity Corporation regarding the job status on the
Ferry Brook
Bridge.

The
Selectmen signed a Land Use Change Tax Document and Laura Merrifield
noted
that
the previous acreage needed to be completed on the form.

The
Selectmen discussed various properties in town that have failed to
comply with
repeated
requests to clean up their premises. The decision was made to have
the town
attorney
handle this situation going forward. The administrative assistant
will contact the
attorney
regarding the Selectmen’s decision.

The
administrative assistant advised the Selectmen that the road agent
had confirmed
that
the guardrails on the Ferry Brook Bridge had been installed. The
administrative
assistant
also updated the Selectmen that the most recent progress payment to
K.A.
Steven’s
& Son had been reduced by the amount owed to Eckman Engineering
who was
paid
directly by the Town of Sullivan. A full release of lien has been
received from
Eckman Engineering. The AA is waiting to hear back from Concord on
finalizing the
project
with FEMA and receiving the remaining monies owed to the town.

Compensating
department heads for attending Selectmen’s meetings was discussed
briefly and will continue at the next Selectmen’s meeting.

It
was decided that since the first Monday of September falls on Labor
Day the
Selectmen’s
Meeting will be rescheduled for September 9
th.

   ADJOURNMENT:

  MOTION: Laura
Merrifield moved to adjourn the meeting at 9:40PM.

SECOND: Gary
Patnode seconded the motion.

APPROVED: Unanimously
approved.