July 30, 2012

Town of Sullivan, N.H. Board of Selectmen

Approved Meeting Minutes Draft

July 30, 2012 – 7:30 PM

Sullivan Town Hall



Board members present: Mark Paquette, Gary Patnode, Robert Thayer

Department heads present: Karl Wheeler, Randy Smith

Also present: Steve Hamilton, Karen Luebkeman, Adm. Asst.


A. CALL TO ORDER: Mark Paquette called the meeting to order at 7:30PM


Steve Hamilton advised the Board of Selectmen that he had spoken to Chris Croteau about the complaint regarding the camper vehicles on his property and the individuals living in them.

Mr. Croteau advised Mr. Hamilton that of the four camper vehicles on the property only one is occupied by relatives of the individuals renting the property. There are two individuals living in one of the campers a father and his son and the other campers are being used for storage, with one of the slated to be disposed of. This is consistent with what Mr. Croteau told the Administrative Assistant earlier in the day. Mr. Croteau plans to attend the Selectmen’s Meeting on August 4th, 2012.

C. Department Heads: Karl Wheeler and Randy Smith

Chief Police Wheeler reported to the Selectmen that he has had a complaint filed by Todd Bergeron of 168 Valley Road against a neighboring homeowner. This individual has been shooting off a cannon late in the evening. Police Chief Wheeler has attempted to speak with the individual in firing the cannon but has had little success as the individual refuses to answer the door when he goes to the residence.

The Selectmen have requested that the Administrative Assistant reach out to the Town’s attorney for information as well as guidance/assistance in how to proceed/deal with this matter.

Randy Smith, Road Agent for the Town of Sullivan shared that a stop sign near the Church had been stolen.

Randy also updated the Selectmen regarding progress on the Ferry Brook Road

Bridge project. FEMA’s policy is to help replace what existed prior to storm damage

which means that they will reimburse 75% of the cost of a bridge similar in size to the one in place prior to the May 29th storm. The storm however changed geographical area where the Ferry Brook Road bridge was located and will necessitate a longer expanse than before. It is possible that FEMA would help with the cost of the longer bridge, but we would be obligated to commit/comply to maintaining our roads and bridges to stricter codes/standards than what we currently do and it would not be something the Town could afford to do.


D. Selectmen’s Business:

Selectmen Mark Paquette gave a report on the proceedings of the school withdrawal

meeting that occurred July 25, 2012. An area of disagreement exists over whether or not Sullivan has to withdraw from the SAU at the same time it withdraws from MRSD. This has become a serious stumbling block with both sides (the Withdrawal Committee and The Town of Sullivan) having a differing opinion, with legal representation for each party insisting on having the correct interpretation of the process/procedure.

The Withdrawal Committee has also suggested that the Sullivan School Committee overlooked a number of financial responsibilities it will be obligated to meet when it withdraws. These proposed financial obligations will be brought to the attention of the Town of Sullivan’s legal representative for clarification.

General business including the approving of payroll and vendor payments, review of invoices and PO’s were addressed.

Timber cuts and two abatements recommended by Avitar were approved.

Signatures for withdrawal of the funds from the Police Cruiser Capitol Reserve

Fund were signed for the Trustees so that funds can be moved back into the General Operating Account.

The amount of the DOT Highway Block Grant was received for year 2013, $46,263.65.

Meeting Minutes for July 9th, 2012 were approved.


Meeting was adjourned at 9:50PM.


Respectfully Submitted,

Karen B. Luebkeman,

Administrative Assistant, Town of Sullivan