June 4, 2012

Town of Sullivan, N.H. Board of Selectmen

Non-Approved Meeting Minutes Draft

June 4, 2012 – 7:30 PM

Sullivan Town Hall


Board members present: Mark Paquette, Gary Patnode

Department heads present: Randy Smith, Al Henry

Also present: Karen Luebkeman, Administrative Assistant, Chris Pratt,

A. CALL TO ORDER: Mark Paquette called the meeting to order at 7:30PM


Chris Pratt attended the Selectmen’s Meeting in his capacity as Library Trustee to submit Painting estimates for ongoing work at the Town Library. A bid for painting the remaining sides of the library (east, north and west) done as an entire project would cost $6,000.00, whereas done in segments the total cost of the job would be $6,700.00.

A discussion by the Selectmen present focused on the desire to get Otterbrook

Construction (the company that replaced the sill and clapboards on the south wall) to look at the west wall where there appears to be a need to replace some of the clapboards as well as to investigate the status of the sill prior to painting.


C. Department Heads:

Randy Smith, Road Agent and Al Henry, Fire Chief updated the Selectmen on the status of the flooding that occurred on May 29th.

Al and Randy met with DOT officials, Region #1 FEMA Representatives as well as the Governor regarding the catastrophic damage done to the Town’s roadways and bridges.

Repairs to Centre Street are not anticipated to be completed for several months due to plans for design improvements to the road. The DOT will be putting the work out to bid next week.

The Town currently has 5 area contractors working on the roads in town and most of the work should be completed by the end of the week although some roads will continue to be a "work in progress". Most secondary roads are not currently passable for the fire trucks.


D. Selectmen’s Business:

Mark Paquette reported on the May 30th, 2012 meeting with MRSD Withdrawal Committee.

The MRSD Withdrawal Committee requested copies of the proposals/contracts from Harrisville, Nelson and Keene Schools to ensure that the students of Sullivan do indeed have a program to enroll into once we withdraw. A question was raised about whether or not Sullivan intended to purchase the current school building. No decision has been made in regards to the purchase of the building at this time. No monetary value has been determined for the building therefore a discussion regarding purchasing it is premature at this time.


General business including the approving of payroll and vendor payments, review of invoices and PO’s was addressed.


Meeting was adjourned at 9:48PM

Respectfully Submitted,

Karen B. Luebkeman,

Administrative Assistant, Town of Sullivan