March 10, 2014

of Sullivan, NH Board of Selectmen

Meeting Minutes March 10, 2014 – 6:30 PM

Town Hall

members present: Gary Patnode, Mark Paquette and Laura Merrifield

heads present: none

staff: Chris Pratt, Town Moderator

  1. CALL
    TO ORDER: Chairman Gary Patnode called the meeting to order at
    6:30 PM. Mark Paquette made a motion to approve the minutes of the
    March 3, 2014, meeting as corrected. Gary Patnode seconded the
    motion and the minutes were unanimously approved.

  1. OPEN
    SESSION: Moderator Chris Pratt reviewed the town report and made
    the following suggestions: article 14 should read “Trustees”
    not “Trustee”; that the Selectmen should be prepared to explain
    the discontinuance of the trust funds and where the funds will be
    directed; and that next year or whenever there are balloted
    questions (like this year’s community planning ordinance items)
    that they be identified as part of the posted warrant. He also
    inquired about the wording order of article 24. Mrs. Merrifield
    stated she had confirmed the wording order with DRA and they had
    explained the budget committee only has authority over the operating
    budget not the special and individual warrant articles.

  1. Department
    Heads: None


  1. On
    a request from the Town Clerk, the Board approved Roger Sweet to the
    Conservation Commission and Richard Hotchkiss to the Zoning Board.

  2. The
    Board approved amended language to the petition for pole licenses as
    reviewed at the March 3 public hearing. PSNH and the Town Clerk
    will be notified of the change.

  3. A
    communication from the Health Trust informing the Town of a refund
    in the amount $427.07 was received as informational.

  4. Payroll,
    Vendor payments and purchase orders were approved. One check, to
    New England Fleet Service will be held until the Fire Chief submits
    a purchase order.

  5. It
    was noted that Avitar had responded to the Swett abatement. The
    recommendation was to deny the abatement application because after
    applying the 1.20 equalization ratio to the assessment, it was found
    that the property was not over assessed. A letter informing Mr.
    Swett of the decision will be prepared. The Town received an
    informational letter that Robert Upton would serve as Town Counsel
    in the PSNH abatement.

Town received an abatement application from Commercial Property Tax
Management on behalf of New England Telephone Operations which will
be forwarded to our assessing agents.

Town received an abatement application from Wendy Pelletier. It will
be forwarded to our assessing agents.

Town received two applications for the elderly exemption and one for
a disabled exemption. These will be reviewed at a later time.

discussion ensued relative to the QuickBook reports provided to the
BOS. The Board would like to determine if each account can include
the appropriated sum so that the balance reflects funds remaining.
Mr. Paquette also inquired as to the negative balance that continues
to appear on the manifests reviewed weekly by the Board. The
Administrative Assistant will be contacted regarding these two

annual Town report was distributed.

Board discussed the possibility of having Town Hall cleaned weekly
instead of every two weeks. Mr. Dunton will be contacted about this
to determine if he could accommodate a change to the schedule, how
much it would cost and what he would be able to do weekly.

Board decided to contact the State timber expert to research possible
unpermitted timber cuts at 619 Centre Street and 188 Gilsum Road.

Board discussed moving its meeting schedule to every two weeks,
possibly in May or June. A meeting schedule will be more thoroughly
reviewed at the next meeting.

Paquette stated the Planning Board grants a waiver to Ed Csenge for
his third driveway cut (see planning board minutes).

MOTION: Laura Merrifield moved to adjourn the meeting at 8:10 PM

SECOND: Gary Patnode seconded the motion

APPROVED: Unanimously approved

following the conclusion of the regular meeting, Laura Merrifield
presented non-public minutes for review.


J. Merrifield

Board of Selectmen