MARCH 14, 2011

Town of Sullivan, N.H. Board of Selectmen

Non-Approved Meeting Minutes Final Draft

March 14, 2011 | 7:30 p.m.

Sullivan Town Hall


Board members present:

Richard Hotchkiss (chair), Mark Paquette, Bob Thayer.



Also present:

Jeff Brooks, Tara Germont, Karen Haynes, Al Henry, Jen Labadie, Jody McDermott, Chris Pratt, John Prior, Randy Smith, Ann Sweet, Roger Sweet, Bob Switzer.
  2. R. Hotchkiss opened the meeting at 7:30 p.m.


    Ann Sweet introduced Tara Germont of Southwest Regional Planning Commission. T. Germont discussed the Energy Technical Assistance and Planning program available to municipal entities and invited the board to have Sullivan join. The free service will expire mid 2012. R. Hotchkiss agreed to review the ETAP materials and decide at the next meeting whether to register with the program.

  4. Chris Pratt brought to the board the Sullivan Public Library’s annual transfer request in the amount of $8,275. The selectmen directed Jody McDermott, administrative assistant, to issue a check to the Sullivan Public Library in that amount.

    Chris Pratt leaves.

    Jen Labadie introduced herself as the new representative to the Monadnock Regional School Board. She would be sworn in at the following night’s school board meeting. J. Labadie asked what responsibilities she would have to the board of selectmen. R. Hotchkiss said she should keep the board informed of major decisions by the school board.

    Randy Smith brought to the board the annual request for approval of posting highways and byways signage.


    R. Hotchkiss moved to approve posting of highways and byways signage.


    M. Paquette seconded.


    B. Thayer asked why selectmen’s approval was required every year.


    B. Thayer moved to amend motion to grant indefinite approval for posting signage.


    R. Smith stated that he believed annual approval is required by state statute. B. Thayer RESCINDED his amendment. R. Hotchkiss stated he would investigate the requirement.


    3 yea, 0 nay, 0 abstention, motion PASSES.

    M. Paquette asked if loggers would know about the temporary restrictions. R. Smith said they should, as the information has been posted. R. Hotchkiss asked about the duration of special exceptions. R. Smith said special exceptions are still granted on a per-trip basis.

    Ann Sweet reported the Energy Committee is nearing completion of the request for proposals for a high-efficiency wood boiler at the town highway garage. She said the New Hampshire DOT is also exploring the possibility of installing similar boilers for its garages. A. Sweet said some Energy Committee members recently visited the highway department building of Chester, Vermont to inspect a similar installation. Some committee members also visited New England Outdoor Furnaces, a boiler dealer in Newport, N.H. R. Hotchkiss said he would try to find quiet radiator fans to ensure garage noise is minimized. R. Smith said he is pleased with the direction the project is headed.

    Bob Switzer asked about the effectiveness of zone heating in town hall. R. Hotchkiss suggested the Energy Committee pursue an analysis of the town hall heating system. J. McDermott mentioned there is still a leak in the roof above the Town Clerk’s office. R. Hotchkiss asked her to contact individuals who may have done work on that part of the building to see if that work was ever completed.

    Jeff Brooks, Karen Haynes, Ann Sweet, Roger Sweet, and Bob Switzer leave.

    A. Henry asked R. Smith about the cost of replacing large equipment tires. He said 32 Rescue 1 tires are experiencing dry rot problems.

    The board signed a purchase order in the amount of $3700 for inspection and replacement of tires for Sullivan Fire&Rescue.

    A. Henry spoke on the Office of Emergency Management, and presented the Emergency Operations Plan to the selectmen.


    B. Thayer moved to approve the Emergency Operations Plan.


    M. Paquette seconded.


    3 yea, 0 nay, 0 abstention, motion PASSES.

    A. Henry stated the safety summary needs to be sent to the state. He said he will take the appropriate actions to satisfy these requirements.

    R. Smith said the FCC radio license renewal is coming up. A. Henry said the available radio bandwidth is being cut back, and the highway department should ensure all radios are capable or operating on narrow band.

    A. Henry and R. Smith leave.

    J. McDermott informed the board that the assessors were in town hall that day. She said she had mailed PA28 assessment paperwork to landowners.

  1. Planning Board Minutes – Jan. 5, 2011: Presented to board for review.
  2. Approval of Minutes:

  3. MOTION:

    R. Hotchkiss moved to approve minutes from the March 7, 2011 Selectmen’s meeting.


    B. Thayer seconded.


    3 yea, 0 nay, 0 abstention, motion PASSES.
  4. Local Government Center – Invitation to ethics seminar: No action taken.
  5. Payroll Manifest – March 14, 2011: Signed as approved.
  6. J. McDermott presented to the board the list of Current Use properties in town, with Recreational use status highlighted. R. Hotchkiss suggested the town send a letter to property owners who are out of compliance and have posted recreational use properties. M. Paquette will take photographs of posted signs to document those properties.
  7. R. Hotchkiss requested J. McDermott place an ad in the newsletter stating that the town is seeking 2 or 3 volunteers to serve on the Recreation Committee.
  8. Discussion of services to go out to bid: J. McDermott presented a list of services to go out to bid, including lawn maintenance, building maintenance, trash removal, and municipal accounting services. The list was reduced to include just lawn maintenance, and building maintenance. For the 2011-2012 heating season, the town will be seeking proposals for a heating oil and propane pre-buy.

  2. J. Labadie asked about the possibility to establish WiFi access for public use in the town hall and library. R. Hotchkiss asked J. McDermott to contact FairPoint to ask about reprogramming the current wireless router to include an open access WiFi for use of the general public while maintaining the current secure wireless network for the town hall computers.


MOTION: B. Thayer moved adjourn at 9:50 p.m.


R. Hotchkiss seconded.


3 yea, 0 nay, 0 abstention, motion PASSES.

Respectfully submitted,

John J. Prior

Recording Secretary