March 23, 2015

Town
of Sullivan, NH Board of Selectmen

Meeting
Minutes March 23, 2015

Sullivan
Town Hall

Board
members present: Gary Patnode, Joe Lewandowski and Laura Merrifield

Department
heads present: None

Other
staff: None

Public:
None

CALL
TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30
PM. Gary Patnode made a motion to approve the minutes of the March
16
th
regular meeting. Joe Lewandowski seconded the motion and the minutes
were unanimously approved.

  1. DEPARTMENT
    HEADS:

  1. SELECTMEN’S
    BUSINESS:

  1. The
    MS-232, Report of Appropriations, as required by the Department of
    Revenue, was signed and will be uploaded to the state’s portal.

  2. At
    the request of the Town Clerk, the Board approved and signed the
    following appointments:

Conservation
Committee – Wendy Pelletier

Trustees
of Trust Funds – James Casey

Two
other appointments were held until next week following additional
information.

  1. Through
    the Town Clerk, the Board acknowledged the receipt of a 2015
    Junkyard Renewal Permit for 11 Land Cruiser Drive.

  2. The
    Board reviewed a decision letter to Eversource (formerly PSNH)
    denying their 2014 property tax abatement.

  3. At
    the request of Town’s auditor, a letter of inquiry regarding
    litigation to Bradley&Faulkner, was approved and signed. This
    letter is a standard request in conjunction with the auditor’s
    visit.

  4. The
    County Finance Director notified the Town its request for abatement
    of a late tax payment penalty was granted.

  5. Payroll,
    vendor payments and purchase orders were approved.

  6. Discussion
    regarding applicants for Administrative Assistant position (see
    below).

General
discussion ensued: Mrs. Merrifield reported the auditors, along
with Rita Donaldson (MRI) began the audit on Thursday, March 19
th.
The Town’s assessing agent (Jon Rice) was also at Town Hall
bringing the assessing files up to date and assisting in the
production of the inventory forms. She noted the financial reports
had been received and portions distributed to Fire and Highway. She
reminded the Board of the need to have a discussion with MRI in the
near future regarding continuation of services as well as other
options. Mr. Patnode reported he had received word that while the
Sheriff’s Department was no longer interested in the 2013 cruiser
(due to grant restrictions) the House of Corrections might be. It is
possible the Town may offer the vehicle via other media at a later
date. An email communication from Attorney Gavin reporting the
agreement between the Town and Mr. Jones was incomplete. Mrs.
Merrifield will follow up with Attorney Gavin. It was agreed the
Board would review and consider a condensed meeting schedule to begin
in May.

Following
the general discussion, resumes and other pertinent information was
distributed to the Board. The Board reviewed the resumes, selected
eligible candidates and established an interview schedule for
Thursday, March 26
th
beginning at 4:00 PM.

  1. ADJOURNMENT:
    MOTION: Laura Merrifield moved to adjourn the meeting at 7:38 PM

SECOND: Gary
Patnode seconded the motion

APPROVED:
Unanimously approved

Respectfully
Submitted,

Laura
J. Merrifield

Member
Board of Selectmen