March 25, 2013

Town of Sullivan, N.H. Board of Selectmen
Approved Meeting Minutes
March 25, 2013 – 6:30 PM

Sullivan Town Hall



Board members present: Mark Paquette, Gary Patnode, Laura Merrifield

Department heads present: Karl Wheeler, Randy Smith

Also present: Aaron Collette, Karen Luebkeman, AA


A. CALL TO ORDER: Gary Patnode called the meeting to order at 6:30PM



C. Department Heads:

Road Agent Randy Smith attended the Selectmen’s Meeting with Josh Stevens from K.A. Stevens&Son, Inc. the contractor for the Ferry Brook Bridge Replacement project. Josh Stevens was on hand to explain a Change Order that had been submitted earlier in the week and to update the Selectmen on the project’s status. The Change Order reflected additional engineering costs incurred due to design changes for the bridge and for additional survey and TOPO work not completed in the original engineer plans that is a requirement to complete the new redesigned bridge structure.

Mr. Stevens also informed the Selectmen that Eckman Engineering would be submitting documentation to the State of New Hampshire required for DOT certification of the replacement bridge.

Police Chief Wheeler identified various calls that required his attention during the previous week to the Selectmen.

Chief Wheeler reports that he was unsuccessful in his attempts to speak with Officer Jackson during the week. Officer Jackson was not in attendance at the Selectmen’s Meeting as requested again by the Selectmen. Officer Jackson has not worked/patrolled since the third week in January. Since the Selectmen have not been able to get any information regarding the reason that Officer Jackson has not been working Chief Wheeler has been instructed to acquire the police cruiser currently in Officer Jackson’s possession on March 26, 2013 and to once again request that he attend a Selectmen’s Meeting to discuss the unresolved issues. Officer Jackson is also instructed to return all other Town owned property by the end of business day on March 28, 2013.

D. Selectmen’s Business:

General business including the approving of payroll and vendor payments, review of invoices and PO’s were addressed.

The Library Trustee’s presented their request for disbursement of library funds approved at the 2013 Town Meeting.

A request from the Gilsum Elementary School for a donation to support the annual school trip was received in the amount of $1,100.00. Due to the unanticipated expenses related to the 2012 Flood and the school withdrawal costs it was decided that a contribution in the amount of $500.00 for 2013 would be made.

Fairpoint Communcation filed for an abatement of taxes.,

Nelson Fire and Rescue sent a letter of thanks for the support received from the Sullivan Rescue Squad during the past year. They will be back in service on March 17th, 2013.

The February Planning Board Meeting Minutes were reviewed.

The Cheshire County Sheriff’s Office sent a letter to the Selectmen in response to a statement by Selectmen Paquette that appeared in the Keene Sentinel. The Sheriff’s Office wanted to go on record that the cost of services for the Town of Gilsum in the amount of $25,000.00 was specifically designed for the needs of Gilsum. It was discussed and determined that Mr. Paquette’s Town Meeting comments were not accurately reflected in the Sentinel article.

An application for assistance was reviewed by the Selectmen.

The administrative assistant advised the Selectmen that the MS-2 would be available for review and signatures on March 26, 2013.

The administrative assistant updated the Selectmen regarding upcoming litigation. 

MOTION: Laura Merrifield moved to approve the meeting minutes of March 18, 2013 as corrected.

SECOND: Gary Patnode seconded the motion.

APPROVED: Unanimously approved. 




MOTION: Gary Patnode moved to adjourn the meeting at 10:05PM.

SECOND: Mark Paquette seconded the motion.

APPROVED: Unanimously approved.


Respectfully Submitted,

Karen Luebkeman, AA