March 3, 2014

Town
of Sullivan, NH Board of Selectmen

Meeting
Minutes March 3, 2014 – 6:30 PM

Sullivan
Town Hall

Board
members present: Gary Patnode, Mark Paquette and Laura Merrifield

Department
heads present: none

  1. CALL
    TO ORDER PUBLIC HEARING: At 6:30 PM, Chairman Gary Patnode called
    the public hearing relative to the Amendment of Pole Licenses to
    order and read the notice. There was no public in attendance. Mrs.
    Merrifield explained the purpose of the hearing was to accept
    comments from the public relative to amending existing language to
    licenses the Town grants to entities, like PSNH, who wish to place a
    pole, wires, conduits, etc. within the Town’s right of way. She
    explained the amended language would provide for necessary language
    for the Town to assess the rights of way occupied by PSNH or others.
    The amended language was provided.

It was noted the proposed language was offered through
the Town’s assessing agent who recommended the inclusion.

There being no public comments, the hearing closed at
6:40. The Selectmen will vote on the pole license amendment at its
next meeting.

  1. The
    Board immediately commenced its regular meeting. On a motion by
    Mark Paquette, seconded by Gary Patnode, the minutes of the February
    17
    th meeting
    were approved as amended. On a motion by Gary Patnode, seconded by
    Mark Paquette, the minutes of the February 24
    th
    meeting were approved as written.

  1. Open
    Session: None

  1. Department
    Heads: None

  1. SELECTMEN’S
    BUSINESS:

  1. Bureau
    of Highway Design re: Route 9 improvements project – meeting
    scheduled for Thursday, April 10
    th
    at 7:00 PM, at Town Hall. The State will notify interested parties.

  2. An
    Intent to Cut for Randy and Sheila Smith was signed.

  3. A
    communication from the NH Employment Security was accepted as
    informational. The information includes an updated community
    profile with US Census data. The communication was forwarded to the
    Planning Board.

  4. A
    communication from Upton and Hatfield was accepted as informational.
    The communication recognizes the receipt of interrogatories from
    Fairpoint resulting from pending litigation.

  5. The
    Board acknowledges receipt of a 2013 abatement application from
    PSNH. The application will be forwarded to both Avitar and the
    Town’s legal counsel, Upton and Hatfield.

  6. A
    communication from the HealthTrust regarding available scholarships
    to high school seniors of eligible municipal, school, county and
    village district employees was accepted as informational. This
    communication was distributed to other departments as well.

  7. The
    Board reviewed a collection of information regarding Sullivan
    property tax exemptions and credits.

  8. The
    Board reviewed and co-signed a letter with the Health Officer to
    Matthew Paquette and Stephanie Alexander, owners of 195 Bowlder
    Road, regarding a complaint received about the property conditions.
    (Note: Mark Paquette recused himself from discussion on this issue)

  9. Payroll,
    Vendor payments and purchase orders – not available for the 3/3/14
    meeting.

  10. On
    a request from the Town Clerk, the Board approved Dave Jakway and
    Mark Smith to serve on the Planning Board.

  11. The
    Board approved a communication to be sent to local accounting firms
    requesting quotes for accounting and payroll services. The Board is
    reviewing its options relating to the filling of the administrative
    assistant position. It was also noted the amended advertisement for
    the assistant’s position (increased hours and responsibilities)
    had been in the Keene Sentinel.

ADJOURNMENT:
MOTION: Gary Patnode moved to adjourn the meeting at 7:45 PM

SECOND: Laura Merrifield seconded the motion

APPROVED: Unanimously approved

Immediately
following the conclusion of the regular meeting, Laura Merrifield
made a motion to enter into a non-public session for the purposes of
discussing pending litigation. The motion was seconded by Gary
Patnode. Unanimously approved. At 8:20 PM, Laura Merrifield made a
motion to adjourn the non-public meeting. The motion was seconded by
Gary Patnode. Unanimously approved. The Board voted to keep the
minutes of the non-public session non-public.

Respectfully Submitted,

Laura
J. Merrifield

Member
Board of Selectmen