March 30, 2015

Town
of Sullivan, NH Board of Selectmen

Meeting
Minutes March 30, 2015

Sullivan
Town Hall

Board
members present: Gary Patnode, Joe Lewandowski and Laura Merrifield

Department
heads present: None

Other
staff: None

Public:
None

CALL
TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30
PM. He made a motion to approve the minutes of the March 23
th
regular meeting. Laura Merrifield seconded the motion and the
minutes were unanimously approved. Chairman Gary Patnode next made a
motion to approve the non-public minutes of March 26
th
meeting (for personnel). Joe Lewandowski seconded the motion and the
minutes were unanimously approved.

  1. DEPARTMENT
    HEADS:

  1. SELECTMEN’S
    BUSINESS:

  1. At
    the request of the Town Clerk, the Board approved and signed the
    following appointments:

Conservation
Committee – Virginia “Ginny” McByrne, alternate

Conservation
Committee – James MrBryne, alternate

  1. The
    Board acknowledged a “Report of Wood Cut” on property owned by
    Lakeville Shores on Bowlder Road. The report indicated no timber
    cut during 2014. The Board reviewed and signed a 2015 “Intent to
    Cut Timber” on property owned by Lakeville Shores on Bowlder Road.

  1. The
    Board reviewed a decision letter to NNETO/Fairpoint denying their
    2014 property tax abatement.

  1. The
    Board acknowledged receipt of the 2014 sales-assessment ratio study
    from the DRA. The full report is available for review upon request.
    The median ratio is 100.5% where in 2013 it was 120.7% and the
    equalization ratio is 100.3% where in 2013 it was 123.8%. These are
    excellent ratios, well within the Assessing Standards Board
    guidelines.

  1. A
    communication from Donna Castor, owner of 81 Gilsum Road, requesting
    confirmation of property conformity was forwarded to the Planning
    Board for response.

  1. The
    Board acknowledged a letter sent by the Health Officer Laura
    Lewandowski to Marilyn Robinson in follow up to a complaint received
    several months ago about trash accumulation. Mrs. Merrifield also
    reported she had an opportunity to speak with Mrs. Robinson on March
    26 and had encouraged her to contact Mrs. Lewandowski to discuss a
    plan for clean-up.

  1. The
    Board reviewed the proposed cleanup agreement between the Town and
    Alan Jones. The Board members will review the document and
    communicate any suggested changes for the Town Attorney by noon
    March 31. The tentatively agreed upon date for completion is July
    15, 2015. It was also determined the Board would require, through
    the attorney, the document be signed by Mr. Jones not later than
    mid-April, else the Board would seek an alternate resolution.

  1. The
    Board acknowledged a report from Southwest Regional Planning
    Commission regarding the Transportation Advisory Committee meeting.
    The report was distributed to the Board for their review. (The
    Planning Board chair received a copy electronically from SWRPC).

  1. Payroll,
    vendor payments and purchase orders were approved.

  1. The
    Board reviewed and approved a condensed meeting schedule. Beginning
    May through October the Board of Selectmen will meet the first and
    third Mondays of each month, at 6:30. The Board will make itself
    available on an as needed basis should a situation arise that
    requires immediate attention. The public is reminded to call Town
    hall if they have an item for a Board meeting.

  1. The
    Board of Selectmen concluded the sale of the 2013 Ford Explorer with
    the County Corrections Department. The sale price is $27,700. As
    with the previous sale, the funds will be deposited into the
    appropriate capital reserve fund as directed at Town meeting.

  1. Mrs.
    Merrifield provided a brief verbal update regarding the
    Administrative Assistant position. Katherine Thorndike has been
    offered the positon and had asked for clarification on two items,
    specifically, authorization to work 20 hours per week, recognizing
    some weeks may be more or less with 12 hours per week open to the
    public and the rate of pay. Mrs. Merrifield will contact Ms.
    Thorndike on Tuesday with the Board’s response.

General
discussion ensued: Mrs. Merrifield requested Mr. Patnode mention
at the upcoming Planning Board meeting the Community Planning
Ordinance needs updating and a request from the Planning Board should
made.

  1. ADJOURNMENT:
    MOTION: Gary Patnode moved to adjourn the meeting at 7:57 PM

SECOND: Joe
Lewandowski seconded the motion

APPROVED:
Unanimously approved

Respectfully
Submitted,

Laura
J. Merrifield

Member
Board of Selectmen