MARCH 7, 2011


Town of Sullivan, N.H. Board of Selectmen


Approved Meeting Minutes


March 7, 2011


Sullivan Town Hall



 


Board members present:

Richard Hotchkiss (chair), Mark Paquette, Robert Thayer.

Absent:

None.

Also present:

Al Henry, fire chief; Randy Smith, road agent; John Prior, recording secretary.
  1. CALL TO ORDER:
  2. R. Hotchkiss opened the meeting at 7:34 p.m.
  3. CITIZENS’ DISCUSSION:
  4. No scheduled appointments, no other public present.
  5. DEPARTMENT HEADS’ REPORTS:

  6. Henry reported having rewritten the town’s Hazard Mitigation Plan two years ago, and started the process again last year. He said culverts in need of replacement or upsizing are now included in the plan.


    R. Smith reported some flooding on Valley and Meeting House roads as a result of recent snow melt. He said he intends to talk to landowners of adjacent property to perform tree work in the summer to help water flow issues in the winter.


    Selectmen signed a purchase order to MetCalf Stone in the amount of $6,525 for 1½-inch crushed stone from to prepare for mud season.


    The board discussed the plans for a wood-fired boiler to heat the highway department garage. R. Smith expressed concerns about the safety of insulating the building further. He said he hopes the overhead blowers are not too loud. He said ideally a boiler would be located adjacent to the wood shed, rather than adjacent to the building. The selectmen recognized Randy’s general concerns and intend to help guide the project to address or satisfy those concerns.


    A. Henry and R. Smith leave.


  7. SELECTMEN’S BUSINESS:
  1. Payroll and Vendor Manifests: Signed as approved.
  2. Approval of Minutes:

    MOTION:

    R. Thayer moved to approve minutes from the Jan 31, 2011 meeting.

    SECOND:

    M. Paquette seconded.

    DISCUSSION:

    These minutes were from a meeting before R. Hotchkiss joined the board.

    VOTE:

    2 yea, 0 nay, 1 abstention, motion PASSES.

    MOTION:

    R. Hotchkiss moved to approve minutes as amended from the Feb. 21, 2011 meeting.

    SECOND:

    M. Paquette seconded.

    VOTE:

    2 yea, 0 nay, 1 abstention, motion PASSES.
  3. Letter from NH Department of Transportation states the DOT has no objections to the business use of the Paju farm. A copy was sent to the ZBA.
  4. Sullivan town attorney Beth Fernald supplied court documents as reference material in the matter of Town of Sullivan v. Scott&Amy Alexander. R. Hotchkiss requests administrative assistant Jody McDermott file the documents. He said he had sent an e-mail to B. Fernald on the S. Alexander issue, but has yet to hear back.

    MOTION:

    R. Thayer moved to continue pursuing legal action.

    SECOND:

    M. Paquette seconded.

    VOTE:

    3 yea, 0 nay, 0 abstention, motion PASSES.
  5. Selectmen discussed quote from William Dunton to seal town hall floor.

    MOTION:

    R. Thayer moved to accept the bid from W. Dunton for $235.

    SECOND:

    M. Paquette seconded.

    VOTE:

    3 yea, 0 nay, 0 abstention, motion PASSES.
  6. Selectmen discussed increases in board compensation that occurred at some point in the past.

    MOTION:

    R Hotchkiss moved to revert the select board member pay to $1,200 and $1,500 for the board chair.

    SECOND:

    M. Paquette seconded.

    VOTE:

    3 yea, 0 nay, 0 abstention, motion PASSES.
  7. Selectmen discussed bid to from W. Dunton to clean town hall on a regular basis. Further discussion was tabled, pending receipt of more bids.
  8. Read letter from David Mousette, principal of Sullivan and Gilsum Elementary schools, requesting $800 to support sending 16 sixth-grade students ($50 each) to the weeklong Nature’s Classroom program in Maine. R. Hotchkiss requests J. McDermott issue a check to Gilsum Elementary School.

    MOTION:

    R Hotchkiss moved to spend $800 in support of the Nature’s Classroom trip.

    SECOND:

    R. Thayer seconded.

    VOTE:

    3 yea, 0 nay, 0 abstention, motion PASSES.
  9. Purchase requisition for Highway Department for Cargill for 60 tons of road salt, in the amount of $3,664.20. Signed as approved.
  10. Selectmen signed letters of appointment for members for the Sullivan Study Committee on Public Education, Zoning Board, Conservation Commission, Planning Board, and a letter to the State of NH authorizing the Sullivan Town Clerk to be an issuer of boat registrations.
  11. R. Hotchkiss stated that as voting day is considered an extension of town meeting, at least one selectman must be present during polling hours.
  1. OTHER BUSINESS:



Board discussed Northern Elementary Schools’ ACCESS program’s request for selling baked goods during town meeting. J. Prior described the ACCESS program and its goals and benefits as a before and after school program.



MOTION:

R Hotchkiss moved to allow NES ACCESS to sell baked goods during town meeting.


SECOND:

R. Thayer seconded.

VOTE:

3 yea, 0 nay, 0 abstention, motion PASSES.
  1. ADJOURNMENT:




MOTION: R Hotchkiss moved adjourn at 9:22 p.m.


SECOND:

M. Paquette seconded.


VOTE:

3 yea, 0 nay, 0 abstention, motion PASSES.

Respectfully submitted,


John J. Prior


Recording Secretary