March 7, 2016

Town of Sullivan, NH Board of Selectmen
Meeting Minutes, March 7, 2016
Sullivan Town Hall

Board members present: Chairman Gary Patnode, Laura Merrifield, Joseph Lewandowski

Department Heads/Officers:  

Staff: Kate Fuller, Administrative Assistant

Public: Randy Smith

CALL TO ORDER: Chairman Gary Patnode called the meeting to order at 6:30 pm. Laura Merrifield made a motion to approve the minutes of the February 29, 2016 meeting, seconded by Chairman Gary Patnode. The minutes were unanimously approved.


Road Agent- Randy asked the Selectmen for permission to put up the road weight signs in town, the state roads are already posted. Certain trucks can get an exception by obtaining a travel slip from Randy. Gary will notify the Sheriff of the travel slips and the postings. The new town truck is almost done. Randy is trying to find the most economical way to repair the backhoe and has all of the needed parts except one. Randy asked about what topics might come up at Town meeting; it was suggested that he might have to justify the new capital reserves.

Primex Membership Agreement for Property Liability Insurance-After review it was decided to get some clarification about the Prime 3, discount portion of the contract before signing.

Audit recommendation from Rita Donaldson-Rita recommended the firm of Plodzik and Sanderson to be our new Auditors. The Board accepted this recommendation and will hire this firm.

Health Trust Agreement-The 2016 Agreement from Health Trust was signed for health insurance for the two full time employees.

Payroll, Vendor Payments and Purchase Orders-Approved as submitted.

Miscellaneous/General Discussion- Fake bank letter referred to People’s United Fraud Department. Planning Board Minutes of 2/3/16 received. Letter from Leslie Casey around light pollution received. Training opportunity flyer from NHMA received. Letter from Department of Environmental Services about expired septic plan on 246 Valley Road received. RFP’s for identified projects to go out before construction season starts, these include; Energy Audit recommendations for Town Hall, concrete work, refinish floors in Town Hall, and Library ice/snow issue. Latest Financial reports received, will be ready for next meeting.



    MOTION: Chairman Gary Patnode moved to adjourn the meeting at 8:07pm.  

    SECOND: Laura Merrifield

    APPROVED: Unanimously approved.

Respectfully Submitted,

Katherine M. Fuller
Administrative Assistant for the Board of Selectmen