May 1, 2017

Town
of Sullivan, NH Board of Selectmen


Meeting Minutes, May 1, 2017

Sullivan
Town Hall

Board
members present: Chairman Laura J. Merrifield, Joe Lewandowski and
Jeff Burbank

Department
Heads/Officers: Randy Smith-Road Agent

Staff:
Kate Fuller, Administrative Assistant

Public:
Allen Vandiver, Todd Bergeron, John McNichol

  1. CALL
    TO ORDER: Chairman Laura Merrifield called the meeting to order at

    6:30 pm. Joe Lewandowski
    made a motion to approve the minutes of the April 24, 2017 meeting,
    seconded by Jeff Burbank. The minutes were unanimously approved as
    amended.

  1. PUBLIC
    COMMENT-None

  1. SELECTMEN’S
    BUSINESS:

  1. Building
    Permit Application-Allen Vandiver Map 3 Lot 99
    -Mr.
    Vandiver brought in a building permit. The minimum square footage
    for a dwelling unit was not met. Laura Merrifield made a motion to
    refer the permit to the Zoning Board based on the square footage,
    seconded by Jeff Burbank. Vote was in the affirmative.

  1. Boundary
    Line Adjustment
    -Todd
    Bergeron and John McNichol Brought in a legal document and a map in
    an effort to have their boundary line adjusted. The Board reviewed
    the adjustment process for them and referred them to the Planning
    Board.

  1. Road
    Agent Randy Smith- Items for NH surplus auction, vehicle
    maintenance, ledge removal and tree removal
    -Randy
    presented a list of things that the Highway Department no longer
    used and could be disposed of at the State Surplus auction. The
    Board agreed that these items could be disposed of. Quotes on snow
    plows were incomplete and will be revisited. An engine rebuild is
    needed for the 2004 International 7400. Randy reviewed the quotes
    and made a recommendation. Quotes for ledge removal were reviewed as
    there is some ledge that could interfere with the South Road paving
    project. Randy reviewed the quotes and made a recommendation. Tree
    removal quotes were reviewed and a recommendation was made for 2017
    tree removal.

  1. Request
    for Proposal for South Road Paving Project
    -The
    Board reviewed and commented on the RFP and it will be revised and
    distributed to vendors and advertised in the Keene Sentinel as soon
    as possible.

  1. Intent
    to Cut-Map 2 Lot 13-Bowlder Road
    -Signed
    by Board

  1. Payroll,
    Vendor Payments and Purchase Orders
    -Approved
    as submitted.

  1. Miscellaneous/General
    Discussion
    - Legislative
    Bulletin from the NHMA received. Junkyard inspection dates were
    reviewed and the date decided on is Thursday, May 18 at 12:00pm for
    Landcruiser Parts. There was a request from the auditor for access
    to the DRA website, approved by the Board. The Slip, Trip and Fall
    Training flyers were distributed. Health Officer Laura Lewandowski
    passed on an update on the garbage situation on South Road; she will
    be following up with that situation. The latest version of the
    Community Planning Ordinance was distributed. Kate announced that
    she and the Treasurer would be meeting with Barbara Roth from
    People’s Bank tomorrow. The Town has been approached by an
    alternate electricity provider, Standard Power and

BOS
Minutes Page 2 5/1/2017

it
was decided that they would stay with Eversource. Leslie Casey,
Planning Board Chair, gave SWRPC packets for the ten year
transportation plan showing that Centre Street is under
consideration. Kate found out the answer to a CPO question about both
an internal and external accessory dwelling unit on 4 acres; that is
a permitted use. The Building Permit Checklist was distributed for
review at the next meeting. Occupancy Permit requirements were
reviewed for the benefit of the new Selectmen. Spring road side
clean-up is this Saturday; blue bags are available at Town Hall.

  1. NON-PUBLIC:
    None

  1. ADJOURNMENT:

MOTION:
Jeff Burbank moved to adjourn the meeting at 7:52 pm.

SECOND:
Laura Merrifield

APPROVED:
Unanimously approved.

Respectfully
Submitted,

Katherine
M. Fuller

Administrative
Assistant for the Board of Selectmen