May 20, 2013

Town
of Sullivan, NH. Board of Selectmen

Approved
Meeting Minutes

May
20, 2013 – 6:30 PM

Sullivan
Town Hall

Board
members present: Gary Patnode, Laura Merrifield, Mark Paquette

Department
heads present: Karl Wheeler, Randy Smith

Also
present: Aaron Collette, Dale Roberts, Karen Luebkeman, AA

  1. CALL
    TO ORDER: Gary Patnode called the meeting to order at 6:30 PM

MOTION:
Laura Merrifield moved to accept the May 6, 2013 meeting minutes as
corrected.

SECOND: Gary
Patnode seconded the motion.

APPROVED: Unanimously
approved.

  1. PUBLIC
    SESSION:

Dale
Roberts attended the Selectmen’s meeting to inquire about obtaining
a building
permit
for his property located at 44 Hubbard Road. Mr. Roberts was advised
that a building permit requires an approved septic system which the
property does not have.

The
Board of Selectmen cannot issue a building permit at this time.

Chairman
Patnode asked Mr. Roberts how the cleanup of his property at Rugg
Road was proceeding. Mr. Roberts is working on cleaning up the
property and will look into having his dumpster dumped twice a month
to accelerate the process.

  1. DEPARTMENT
    HEADS:

The
Sullivan Police Department and State Police continue to investigate
the recent burglaries in Sullivan. Police Chief Wheeler reported
that an individual discovered with stolen property taken from
Sullivan homes has been arrested and charged with felony receiving.

Officer
Collette requested signatures on a grant application which will
reimburse 50% of the cost of a new ballistic vest being purchased by
the Police Department. This new vest will replace an older vest
that will soon be out of date.

Officer
Collette also discussed the purchase of mobile surveillance cameras
that will be used for a number of purposes including investigating
illegal dumping occurring on town
roads.

Road
Agent Randy Smith informed the Selectmen that the Ferry Brook Bridge
had been poured. Randy spoke with Eckman Engineering who reports
that “everything looks
good”.
Eckman Engineering is waiting on photos and concrete test results
from the contractor, K.A. Stevens&Son, Inc. Once received
Eckman Engineering will be able to make their final report.

Randy
has requested a quote from K.A. Stevens & Son for the cost to do
the hazard mitigation work at the Ferry Brook Bridge as outlined in
the FEMA scope of work document.


Eckman
Engineering has requested that the Town of Sullivan require a
“Release of Lien”
from
K.A. Stevens upon completion of the Ferry Brook Bridge and in
conjunction with the
final
progress payment.

  1. SELECTMEN’S
    BUSINESS:

General
business included approval of payroll and vendor payments and the
review of invoices.

The
following issues were reviewed/discussed:

The
Selectman signed the Tax Collector’s Warrant for the second billing
cycle.

Correspondence
from Avitar and Upton & Hatfield, LLC regarding the Fairpoint
appeal was reviewed. A recommendation by Avitar regarding
abating the 2011
and
2012 tax bills will be discussed at a later date.

Email
correspondence received from Ann Sweet on behalf of the Energy
Committee regarding electrical upgrades to Town buildings was
reviewed. At this time the Selectmen would like to wait to see
what savings are realized from the Library upgrade before making
any decisions to upgrade other town buildings.

The
Selectmen reviewed correspondence from the Town of Sullivan to
Fairpoint Communications and PSNH sent on behalf of Avitar
Associates requesting information on Pole Tenants and Conduit
Users needed to properly assess all right-or-way users.

The
third progress payment for K.A. Stevens & Son (Ferry Brook
Bridge) in the
the amount of $41,043.75 was reviewed and approved.

The
Selectman reviewed an email received from Karl and Carlene Wheeler

expressing
concerns about a neighboring property’s septic situation. The AA

was
directed to contact the NH Department of Environmental Services to
request
their
assistance in addressing this situation.

The
Payroll Manifest for the week ending May 11
th
was reviewed and approved.

The
Selectmen received copies of the Preliminary Sales Contract for the
Sullivan
School
building and advised that the Budget Committee is tentatively
planning to hold a Public Meeting on May 30
th,
at 6:00 PM (Town Hall) with school board members and the
Realtor to discuss the contract and suggested asking price.

A
Purchase Order from the Highway Department for gravel in the amount
of $5,000.00 was approved.

A
Purchase Order from the Police Department for a new ballistic vest in
the
amount
of $614.00 was approved.

A
site visit for John McNichols property on 158 Valley Road was
tentatively set
for
May 28
th
at 4:45PM pending confirmation with the Mr. McNichols.

Laura
Merrifield discussed the re-activation of the Joint Loss Management
Committee
with other board members. Al Henry can no longer execute the
responsibilities of Chairperson so a new chair needs to be
designated. A discussion regarding the holding of the quarterly
meetings during the work day was suggested for the purpose of
making attendance easier for those serving on the committee. The
Joint Loss Management Committee oversees safety in the
workplace.

  1. ADJOURNMENT:

MOTION: Gary
Patnode moved to adjourn the meeting at 9:02PM.

SECOND: Laura
Merrifield seconded the motion.

APPROVED: Unanimously
approved.