May 22, 2017

Town of Sullivan, NH Board of Selectmen
Meeting Minutes, May 22, 2017
Sullivan Town Hall

Board members present: Chairman Laura J. Merrifield, Joe Lewandowski and Jeff Burbank

Department Heads/Officers: Randy Smith-Road Agent

Staff: Kate Fuller, Administrative Assistant


A. CALL TO ORDER: Chairman Laura Merrifield called the meeting to order at 6:30 pm. Laura Merrifield made a motion to approve the minutes of the May 15, 2017 meeting, seconded by Joe Lewandowski. The minutes were unanimously approved.



1. Primex recommendation for Trails Committee-Primex has recommended that the Trails Committee remain under the auspices of the Conservation Commission. They feel that the liability exposure is limited and the Trail Group does not share the characteristics of independent groups. The Primex lawyer is still reviewing the Landowner’s Permission Form and the Board will communicate with Eric White when all of the information is accumulated.

2. South Road Paving Project-Randy Smith, Road Agent, clarified some questions about the project. Mitchell Sand and Gravel was awarded the contract on a motion by Laura Merrifield and seconded by Joe Lewandowski. Vote was in the affirmative. Kate to send letters to other bidders. Randy Smith has contacted Ken Buffum the Roxbury Road Agent and he is available to help Paul while Randy is out. Discussion endued as to the best way to compensate the temporary Highway department help at the rate of $22 an hour.

3. Tax Warrant-The Warrant was signed by the Board. Jeff Burbank inquired about if any Town owned properties were available to be sold to offset taxes. This project would take time to research and the Board will attempt to identify available properties at a later time.

4. Stipend requests for signature-Signed by the Board.

5. Junk Yard Inspection, report and permit at Landcruiser-Joe Lewandowski made a motion to accept the minutes of the inspection meeting of March 18th seconded by Jeff Burbank. The minutes were unanimously approved. The Selectmen reported no issues with the inspection and the Board signed the permit.

6. Copier Lease Renewal for signature-The net cost for a new copier is about $60 less per year and will be a faster model. Signed by Chairman.

7. Preliminary Audit Findings 2016 -The Auditors found an underpayment to the school district. Laura Merrifield attended the School Board meeting to resolve this issue. Mrs. Merrifield has a payment schedule approved by the Board and School Board to pay the outstanding balance before the end of the school’s fiscal year.

8. Payroll, Vendor Payments and Purchase Orders-Approved as submitted.

9. Miscellaneous/General Discussion-NHMA Legislative Bulletins received. Kate had a question about processing a Veteran’s credit. Staffing for June 14th reviewed. Mark Smith was reminded about the 2016 Timber report of cut that is due. Slip, Trip and Fall Training reminder. Disaster Recovery information for IT reviewed. Invitation to SWRPC annual meeting, June 20, Courtyard Marriot,

  BOS 5/22/17 page 2

Keene at 5pm. Laura Merrifield informed the Board that she is continuing to update the Welfare guidelines and will be presenting them at the second meeting in June. Laura Merrifield will follow up with DiLuzio Ambulance to get a quarterly service log.

10.  NON-PUBLIC:  None

 MOTION: Laura Merrifield moved to adjourn the meeting at 8:15 pm. 

 SECOND: Jeff Burbank
 APPROVED: Unanimously approved.  
Respectfully Submitted,

Katherine M. Fuller
Administrative Assistant for the Board of Selectmen