Minutes of April 23, 2018

Town of Sullivan, NH 
Board of Selectmen
Draft Meeting Minutes, April 23, 2018
Sullivan Town Hall

Board members present: Chairman Laura Merrifield, Jeff Burbank and Marsha Cook

Department Heads/Officers: Road Agent-Todd Smith

Staff: Kate Fuller, Administrative Assistant

Public: None

CALL TO ORDER: Chairman Laura Merrifield called the meeting to order at 6:30 pm. Jeff Burbank made a motion to approve the minutes of the April 9, 2018 meeting, seconded by Marsha Cook. The minutes were unanimously approved. 


Appointment for Chris Pratt as alternate for Planning Board-signed by Board. 

Appointment for Town Forest Fire Wardens and Deputy Wardens-signed by Board.

Forest Fire Equipment and Liability Trust Funds-request for distribution-signed by Board. 

Intent to cut-18-433-1-T-right of way Rt. 9-signed by Board

34 Connor Drive-Unpermitted Unit-Laura Merrifield distributed a draft letter for the Board to review. It was amended and Kate will send it out with attachments by registered mail. Discussion ensued about the best way to inform the public about the Community Planning Ordinance requirements and Jeff Burbank will consult with Leslie Casey, Planning Board Chair about putting an article in the newsletter.  

Draft letter from Gary Kinyon for review-24 Arlen Drive-The Board reviewed the letter and Laura Merrifield will finish editing the letter and send it back to the Town’s attorney for mailing to abutters. 

Draft Ambulance Advanced Life Saving backup contract for review-The Board reviewed the contract and there was a question around notice of rate increases that Laura Merrifield will address with Chief Howard. This contract will be prorated. Kate will request the required insurance certificates. The contract will go back to the City of Keene before final approval and execution. 

Acknowledgement of Financial Reports and adjusting expenses-March-Quarterly detail report was distributed and all reports were acknowledged by the Board. 

Payroll, Vendor Payments and Purchase Orders-Purchase orders and manifest approved as submitted.

Miscellaneous/General Discussion

NHMA legislative bulletin, received. 

Kate saw Paul LeClerc and asked him about the occupancy permit for his house; Kate will get some dates for the inspection. 

Copies of follow up letters from Attorney Gary Kinyon about campers, received. E-mail from Attorney Kinyon asking the Board to verify that the camper at 14 Rugg Road is vacated, received. Laura will check to make sure that it has been vacated. 

E-mail from Becky Cummings about the newsletter deadline, received. 

Local official’s workshop schedule from the NHMA, distributed. 

Kate contacted Doug Valley about their junkyard inspection and a date will be set soon. 

Letters from the ZBA regarding 96 Ferry Brook Road, received. 

Copy of letter for the Board of Tax and Land Appeals asking the final tax bill date, received. 

Southwestern Community Services Economic Impact report, received. 

Bankruptcy notice filed by the owners of 101 Gilsum Road, received. 

Cheshire County Sheriff’s Office log, received. 

Several inquiries from the owner, septic installer and prospective buyers have been received about a failed septic system at 159 Hubbard Road. 

E-mail from Loren Martin of Avitar Associates regarding other towns that have a fake assessor trying to enter people’s homes, received. A notice is going in the newsletter. 

Thank you note from Southwestern Community Service for donation, received. Thank you note from Hundred Nights Shelter for donation, received. 

Board of Selectmen-General Discussion-

Laura Merrifield brought a draft of three newsletter articles regarding the fake assessor, taxpayer assistance and the Solar and Wood Heating Exemptions; they were approved by the Board. 

The Board reviewed some items under Old Business that may be able to get removed, Kate will follow up.
MOTION: Jeff Burbank moved to adjourn the meeting at 8:34 pm.
SECOND: Marsha Cook

APPROVED: Unanimously approved.

Respectfully Submitted,

Katherine M. Fuller
Administrative Assistant for the Board of Selectmen