Minutes of April 30, 2018

Town of Sullivan, NH 
Board of Selectmen
Draft Meeting Minutes, April 30, 2018
Sullivan Town Hall

Board members present: Chairman Laura Merrifield, Jeff Burbank and Marsha Cook

Department Heads/Officers: Road Agent-Todd Smith

Staff: Kate Fuller, Administrative Assistant

Public: None

CALL TO ORDER: Chairman Laura Merrifield called the meeting to order at 6:30 pm. Jeff Burbank made a motion to approve the minutes of the April 23, 2018 meeting, seconded by Marsha Cook. The minutes were unanimously approved as amended. 


Highway Updates-Todd Smith-Road Agent-Todd Smith updated the Board on the equipment at the Highway department. The trucks were reviewed and they are all in good shape and a replacement body (already purchased) will be installed in the Ford 550. Saving for a salt/sand shed is priority for the Highway department. The remaining work for the addition was also discussed, 11 trusses to finish the roof would be at a cost of $1,800. The roofing material has already been purchased. The major cost will be moving the door forward. Todd will get a quote on the framing. 
Backhoe-Todd Smith addressed the need to refurbish the backhoe at the cost of approximately $30,865 although some items could be trimmed from that amount. He has also requested a replacement quote for comparison but is recommending refurbishing the current backhoe as it is the most utilized piece of equipment. 
Bucket Tractor with three point hitch-Todd Smith is recommending that the Town purchase an additional tractor such as a John Deere 210. The price range for a used one is $20,000 to $30,000, a York Rake attachment could be purchased and eventually a boom mower, over time this would  provide some savings to the Town. 
Wood processing-Todd Smith reviewed the options of renting or buying a wood splitter. Hiring a processor is not a good option because of the wood is from road cuttings so it is all different sizes. Todd will come up with pricing for the options. 
Hubbard Road-This is the project slated for 2018 road reconstruction. Two wetland culverts need to be replaced and they require permits that cost approximately $4000 each. Chad Brannon of Field Stone Associates is working with the Highway department on the permitting process and hope to have that done by August. Eight other culverts need to be replaced on that road as well as tree work and ledge removal before the road work can be started. Todd hopes this can begin work on the road in August or September. 
Other culverts- A culvert on Boynton Road is failing and will have to be replaced. It requires a wetland permit and the permit and the replacement will probably expend the majority of the culvert budget. Some materials for this replacement are already purchased. There is a vulnerable culvert on Cross Road which may have to wait for 2019 for replacement. 
Fire Department Culvert Work-Todd Smith got three quotes for the failing culvert under the Fire Station. He will follow up on one quote and then the Board will select a contractor. The quotes were almost double the budget number that the State of NH provided and discussion ensued as to how to pay for the balance. 

Building Permit for 34 Connor Drive-Permit was received and some research will be done. 

Advanced Life Support Contract from the City of Keene- Signed by the Board. Kate will notify DiLuzio Ambulance and Chief Henry. 

Review of Letter to abutters at 24 Arlen Drive-Letter and Bid form were reviewed and edited by Board. Kate will send those documents along with the property record card and the list of abutters to Gary Kinyon. 

Payroll, Vendor Payments and Purchase Orders-Purchase orders and manifest approved as submitted.

Miscellaneous/General Discussion
Two NHMA legislative bulletins, received 
Reminder of cleanup deadline for 267 Centre Street, May 30th
Update of Fairpoint utility valuation trial-the trial is over but ruling will still take several weeks
Invitation to NH Association of Assessing Officials Meeting, May 16, 6pm Tilton Town Hall
Letter from DRA regarding total equalization values, received
Highway Block Grant check for $10,671.17 received
Letter from NHDES about utility maintenance in wetlands, received. 
Kate reported that she spoke to the owner of 96 Ferry Brook Road about the requirements for buying an abutting lot. 

Board of Selectmen-General Discussion-
Laura Merrifield went to 14 Rugg Road on the request of our lawyer to verify that the camper on the property was vacated. Laura spoke to the owner, Elaine Goodrich, she claims that it is vacated. Laura also brought the parking situation to her attention as cars are impeding the right of way. Kate will let the attorney know that the camper is vacated.
Marsha Cook reported on vehicle fees and how proceeds are used for road maintenance. 
Old Business was reviewed for properties that fall under the junk yard statute. Compliance dates where applicable will be added to the agenda.
MOTION: Jeff Burbank moved to adjourn the meeting at 8:52 pm.
SECOND: Marsha Cook

APPROVED: Unanimously approved.

Respectfully Submitted,

Katherine M. Fuller
Administrative Assistant for the Board of Selectmen